On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.
Endeavor is a global sports and entertainment company, home to many of the world's most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.
We are looking for a Director with, 6+ years experience, to join our large-scale Event Production & Operations Team. Our team is responsible for planning events for 50 to 5,500 guests in the Sports Industry. The ideal candidate is a creative and analytical thinker with strong project management and budget tracking skills. Must demonstrate exceptional organizational abilities, superb interpersonal skills, multi-tasking skills, and excellent time-management.
Directly responsible for execution of all phases of an event and its production (pre & post) and overseeing all aspects of the event to ensure high production value, maximum revenue and minimum expenses
Manage creative design as required via a Creative Director (with or without Executive in Charge)
Directly responsible to troubleshoot, anticipate and act proactively on all event aspects leading up to and onsite
Oversee project milestones and deadlines
Forecast, qualify and maintain event budgets
Manage P&L and track expenditures
Manage project team and move work forward daily within team environment
Negotiate vendor, service and venue contracts
Oversee production of diagrams and comply with fire marshal codes/permitting requirements
Anticipate, establish, communicate and oversee execution of emergency procedures as needed (i.e. hurricane preparedness)
Lead proposal preparations and pitch meetings as needed
Forecast and qualify internal and event specific event coordination staff and associated budgets
Direct Supervisor to event specific Sr. Managers, Managers, Sr. Coordinators, Coordinators and Production/ Creative Staff
Facilitate and lead production meetings with key staff and vendors
Manage and oversee onsite staff and vendors
Responsible for training, coaching and evaluating event staff
Work jointly with Vice President to establish, implement and enforce company polices, rules and regulations Maintain and manage client relationships
Update senior management
Administrative & Other Responsibilities
Expense Reports
Process Invoices
File storage
Weekly hours billing reports
You Have These:
Minimum of ten years experience in large scale event production
Strong working knowledge of overseeing traditional event suppliers: Food & Beverage, Rentals, Janitorial, Staging, Technical, Power, Fencing, Tenting, Graphics, Fabrication, Security
Experience managing clients to include pitching, contracting, invoicing and day to day relationship management
Experience managing budgets of $500K+
Ability to manage, train and mentor staff
Bachelor's Degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management, or a related field, or equivalent experience required
Proficient user of Microsoft Office Suite | Adobe Acrobat | Zoom | DocuSign
Highly organized and process-oriented
Attention to detail, carefully following instructions and checking work for accuracy
Ability to multi-task and remain calm in high-pressure situations
Strong communication and interpersonal skills
Good timekeeping and work ethic that is characterized by commitment, motivation, and energy
We'd Love If You Also Have These:
Knowledge of FileMaker| Keynote | SharePoint | Smartsheets | Microsoft Teams
Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary
General knowledge about professional sports - in particular the NFL
Travel: Must be adaptable with work and travel schedule and be available to travel for work during holidays. This position may require up to 30-40% travel.
Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.
Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.