Talon Industries, Inc. is a specialty construction company based in Arlington, TX, specializing in welded fuel piping for aviation fueling systems, oil & gas terminals, and glycol systems. With over 27 years of experience, we have completed projects coast to coast in over 31 states, including Hawaii. Our expertise in design and installation for all types of fueling systems allows us to serve as a Prime Contractor or Subcontractor for various projects.
Role Description
This is a full-time on-site role for an Office Manager at Talon Industries, Inc. located in Arlington, TX. The Office Manager will oversee daily office functions including bookkeeping, administrative, human resources, and secretarial tasks to maintain company operations. Ideal candidate will be organized, have initiative to improve processes, and be proactive assisting operational staff.
Duties
Perform bookkeeping functions such as payroll, invoice tracking & processing, accounts payable, and accounts receivable
Maintain human resources including recruitment, training, company policies, health insurance and benefits
Assist with onboarding of new employees
Prepare correspondence or other documents using various software packages.
Provide support through copying, faxing, mailing, and coordinating shipments as requested
Answer telephones, transcribe messages, and when necessary direct callers to appropriate staff or voice mail
Maintain filing and tracking systems, including establishing files for all written & email correspondence, project work, and reports
Maintain updated insurance documents for subcontracts and vendors
Assist with timesheets, payroll, and certified payroll reports
Coordinate travel arrangements
Review and distribute mail
Maintain office operations including facilities, supplies, and equipment
Perform other duties as assigned
Skills, Education, and Experience
Bachelor's degree in Business Administration or Accounting field
Minimum of 5 years of previous related work experience including accounting or bookkeeping functions (Construction preferred)
Proficient in Quickbooks, Microsoft Word, PowerPoint, Excel, and Outlook software
Good proofreading and editing skills; Effective verbal and written communication skills
Good computer skills; must be able to adapt to new software
Ability to maintain discretion regarding personnel and industry-related matters
Excellent communication and interpersonal skills
Must be detail oriented to ensure accurate deliverables, and able to take initiative to meet deadlines
Communication and Customer Service skills
Administrative Assistance and Office Administration skills