The Executive Assistant/ Program Analyst will be supporting the administrative functions and program analysis activities. This role requires an individual with strong initiative, intelligence, and the ability to be a self-starter. The successful candidate will manage a broad range of tasks from executive assistance to program analysis, ensuring the smooth operation and successful execution of divisional goals.
Duties & Responsibilities:
Administrative Support:
Provide high-level administrative support to the Division leadership and team
Manage calendars, schedule meetings, and coordinate travel arrangements
Prepare and edit correspondence, communications, presentations, and other documents
Handle confidential and sensitive information with discretion
Program Analysis:
Conduct research and data analysis to support program planning and decision-making
Monitor program metrics and performance indicators to ensure alignment with strategic goals
Prepare comprehensive reports and presentations on program outcomes and recommendations
Collaborate with cross-functional teams to gather and analyze data relevant to program objectives
Project Coordination:
Plan, coordinate, and oversee smaller projects to ensure they are completed on time and within budget
Track project progress, identify risks, and develop mitigation strategies
Create detailed project plans, timelines, and status reports
Support strategic initiatives, activities, and projects to successful completion
Process Improvement:
Identify opportunities for process improvements and efficiencies within the division
Develop and implement new administrative systems and procedures
Provide training and support to team members on new processes and tools
Communication and Coordination:
Act as a liaison between the Division Director, team members, and external stakeholders
Facilitate effective communication within the division and across departments
Organize and coordinate team meetings, events, and offsite activities
Other duties may be assigned
Qualifications:
Preferred: Bachelor's degree in Business Administration, Program Analysis, or a related field
Minimum of 3-5 years of experience in an administrative, program analysis, or similar role
Consumer Product Goods industry experience preferred
Proven ability to manage multiple tasks and projects simultaneously
Strong organizational, analytical, and problem-solving skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and analysis tools
Ability to work independently and take initiative in a fast-paced environment, with a contagious positive, can-do attitude
Detail-oriented and ability to work across many different workstreams
Learns quickly and can assimilate large amounts of information and make good decisions to result in a positive outcome