As Project Coordinator, you will collaborate with the Project Manager and team members to develop project plans, timelines, and
budgets for our clientele.
Your Responsibilities:
Walkthrough Coordination and Scheduling:
Schedule Buyer walkthrough dates with brokers, Buyers, or their designated representatives.
Ensure walkthroughs are conducted two weeks prior to the closing date.
Perform physical or virtual walkthroughs to document construction deficiencies or inconsistencies.
Punchlist Management:
Create, manage, and update closing and walkthrough schedule reports.
Photograph and detail all remaining construction deficiencies during walkthroughs.
Prepare and distribute punch list reports to Sponsors within 48 hours of walkthroughs.
Ensure all punch list items are tracked through a master tracking sheet, including responsible parties and deadlines.
Stakeholder Communication:
Provide regular updates to Sponsors, unit owners, and building staff regarding construction schedules and punch list progress.
Coordinate Permission to Enter requests with unit owners for necessary work.
Communicate with the construction team to schedule and complete required work.
Quality Control and Inspection:
Inspect each item on the contractor's completion report weekly to accept or reject work on behalf of the Sponsor.
Attend weekly coordination meetings and conduct site walkthroughs with the construction team to approve completed items.
Documentation and Reporting:
Maintain and update master tracking sheets, punch list reports, and long lead item tracking sheets.
Create and manage a Dropbox folder with all relevant reports and documentation.
Provide unit owners with updated punch list reports and final completion letters once all items are signed off by the Sponsor.
Qualifications & Skills:
Bachelor's Degree of Engineering, Construction Management, Architecture, or related field.
1-2 years of experience in project/construction management.
Understanding of NYC department of building codes and permitting processes.
Strong knowledge of building electrical and mechanical laws and codes.
Knowledge of MS Office, including Project, is a must.
Preferred Qualifications: PE License and or PMP.
Excellent communication, interpersonal and problem-solving skills
Strong organizational and time management skills
Ability to work independently and as part of a team
What We Offer:
As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, life insurance, short term disability, legal, and identity theft. You will also be eligible for company paid life insurance, long term disability, and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, and a 401k with company match.