Location: New York (with 80% international travel to Europe and Asia)
We are seeking a highly organized and proactive Executive Assistant to support senior management with global responsibilities. The ideal candidate must be fluent in both English and Chinese and able to accompany executives on frequent international trips, especially to Europe and Asia. This role requires exceptional multitasking skills and a strong ability to manage all aspects of travel, logistics, and business engagements.
Key Responsibilities:
? Accompany senior executives on frequent global business trips (primarily to Europe and Asia).
? Handle all travel arrangements, including flights, hotels, transportation, and itineraries.
? Manage day-to-day needs for the executive during travel, including meals, personal errands, and other logistics.
? Coordinate and assist with business meetings, events, and receptions, ensuring all activities run smoothly.
? Serve as a point of contact for communication between the executive and various stakeholders.
? Assist with general administrative tasks, such as scheduling, email management, and document preparation.
? Ensure seamless coordination for executive's daily routines, including dining, accommodations, and professional engagements.
? Facilitate business receptions, including meeting and greeting guests, organizing events, and ensuring proper hospitality arrangements.
Qualifications:
? Fluent in both English and Chinese (Mandarin), both spoken and written.
? Experience supporting C-level executives or senior management.
? Prior experience as an executive assistant or in a similar role, ideally within a multinational environment.
? Ability to travel internationally frequently.
? Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
? Excellent communication and interpersonal skills, with a professional demeanor.
? Ability to handle sensitive and confidential information with discretion.
? Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)