StevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area! The ideal candidate will provide top-level assistance for high level executives.
Responsibilities/Duties:
Maintain a calendar of meetings and engagements for top level executives
Prepare one or more executive's daily schedule
Handle incoming phone calls and take accurate messages to pass along to the executives
Open and sort all mail and forward it to the appropriate staff member for follow-up
Keep all electronic data current and ensure accuracy
Set up conference room for meetings - as well as clean up once meeting is finished
Process corporate expense reports
Handle all travel arrangements for top level executives and provide the executives with itineraries and schedule cars for all trips.
Prepare and revise legal documents based on standard templates, including notices and confidentiality agreements.
Assist with contract management, including organizing files and maintaining online shared files.
Coordinate with team members from other departments to prepare and circulate routing packages for approval and signature.
Assist with support in closings of acquisitions and dispositions, including coordinating with outside counsel and preparation of closing binders.
Skills/Experience/Qualifications:
3 years' experience supporting c-level executives
Experience with contracts and contract management, or closings, preferred.
Excellent written and verbal communication skills
Strong organizational, time management and customer service skills
The ability to be a self-started, ability to properly prioritize assignments, and work with little supervision in a fast-paced environment
Strong PC Skills including - MS Word, PowerPoint, Excel, and Outlook.