Develop a comprehensive life plan for the Dayton complex including complete and accurate records regarding maintenance cycles, service requests, work order status, and space planning.
Closely monitor the physical condition of the UES property, immediately taking corrective actions to resolve any unsafe conditions and making recommendations for preventative maintenance.
Develop, manage, and implement facility operations and budgets (including capital) that support BlueHalo facilities. This includes the bidding and re-compete process for external vendors (e.g., landscaping, snow removal, electrical, mechanical, waste management, pest control, new construction).
Must have experience with ground-up budget development and tracking capabilities related to multi-million dollar annual operating and capital programs/projects.
Negotiate and manage Master Service Agreements (MSA's) to include janitorial services, vending, HVAC preventive maintenance programs and other service programs integral to the safe, reliable operation of BlueHalo's workplace. These annual contracts must be administered effectively and require strong relationship skills and oversight of third-party service providers.
As necessary, you must oversee, delegate, and perform routine and preventative maintenance as needed to ensure the physical integrity of the campus.
Manage capital renovation projects and tenant improvement efforts within BlueHalo leased premises in Dayton. These tasks may include preliminary programming, budget estimating, project scheduling, competitive bidding and negotiation, selection and award of contracts, generating purchase orders and general ownership of a project.
Develop and maintain positive working relationship with internal stakeholders and external vendors such as architects, general contractors, property management and other professional service organizations in order to effectively manage office spaces and complete interior renovation projects of varying scope and scale.
Review related work and provide technical guidance to both the Facilities team and outside contractors to ensure repair, maintenance and new development are completed correctly and on schedule in compliance with governing regulations, laws, and company standards.
Ensure effective handling of service requests and work orders in a timely fashion, correcting urgent or emergent situations within 24 hours. Follow-up with service requestors (including tenants) to confirm all work areas are clean and in working condition when work is complete.
Oversee security/alarm system including training for employees; asset management (keys, fobs, etc.).
Ensure compliance with federal, state and company best practices, policies, and guidelines.
Periods of on-call coverage may be needed to respond to emergency issues and repairs after regular hours and on weekends.
A willingness to travel, as needed, to other BlueHalo facilities for training, team building, program implementation or adoption. This person is expected to be a change champion and may be asked to implement policy and procedure changes relative to facility management and operations at locations across the portfolio.
Basic Qualifications
10 years of experience in facilities repair, with applied knowledge of electrical, plumbing, construction, carpentry, painting, and similar trades.
Working knowledge of local, state, and national building codes is required. Including, the ability to operate within OSHA standards as well as company safety policies and procedures. Familiarity with Hazmat shipment protocols preferred.
Experience and familiarity with designing, building and operating secure spaces of all types (Closed Areas, SAP-F, SCIF, etc.) is desired. It is not a required that you possess an active clearance however, meeting the requirements to obtain a clearance is required.
Active participation and professional development in corporate real estate and facility management organizations such as CoreNet Global, International Facility Management Association (IFMA), Industrial Asset Management Council (IAMC) or similar professional associations is preferred.
Excellent verbal and written communication skills are essential in this role, along with an ability to communicate to senior leadership confidently and succinctly on evaluations, recommendations, and outcomes.
Ability to establish priorities, work independently, successfully execute multiple projects, and proceed with objectives with minimal supervision.
A highly organized, results-oriented individual with ability to work in a dynamic, team-oriented, and collaborative environment will be required.
Must possess the ability to troubleshoot and repair various types of equipment or identify appropriate sub-contractors where required in order to ensure safe, reliable and continuous operations within BlueHalo facilities.
Availability for on-call or emergency services after hours, or on weekends, as needed.
Must be proficient with basic computer skills and possess broad knowledge and capabilities working with Microsoft Outlook, Word, Excel, and PowerPoint. Familiarity with other programs such as Tableau would be ideal.
Desired
An associate degree or bachelor's degree is preferred.
5 years of experience in Business Operations and Vendor Management preferred
Completion of professional certifications and continuing education programs such as PMP, MCR, CFM, etc. is desired.