We are a third-party logistics company hiring for an Office Manager. This position oversees and manages daily operations within the office and will provide comprehensive support to both staff and leadership, overseeing various administrative tasks, coordinating with vendors, managing supplies, and supporting team projects.
Office Manager Responsibilities:
Holds and ensures the confidentiality of all company business and material handled by the Executive and Senior Leadership Team.
Provides support with departmental project needs.
Serves as the main point of contact for specific office vendors and is responsible for related vendor document management.
Effectively anticipates and coordinates administrative needs, including proactive reminders, for the assigned executives.
Schedules meetings, appointments, and conference calls promptly.
Assists administratively with event coordination for senior management meetings, public events, employee engagement activities such as open forums, conferences, training sessions, networking, and social events.
Arranges all aspects of travel arranging flights, hotels, rental car, and car service; manage travel profiles and obtain necessary approvals.
Assisting with expense management.
Screens incoming calls, and in-person visitors, answers inquiries, and responds to requests for information independently.
Supports and encourages others to support the mission, core, values, and goals of the company.
Performs additional duties as assigned.
Office Manager Requirements:
Bachelor's Degree or equivalent work experience preferred
4-5 years Office Manager or equivalent role experience
Experience dealing with highly confidential matters.
Superior written and verbal communication skills; comfortable interacting with staff at all levels and representing the ideas or position of the executive team clearly and diplomatically when needed.
Able to organize, multi-task, and prioritize in alignment with goals in a fast-moving environment.
Meticulous attention to detail as well as exceptional organization/time management skills.
Must be an enthusiastic, positive team player willing to help and works well with colleagues.
Proactive and dedicated; must have a strong sense of ownership and accountability for all job functions.
Collaborative spirit; enjoys being part of a team. Enjoys facilitating the work of a senior leader and derives satisfaction from helping a team run successfully.
Has demonstrated skill in problem-solving; enjoys a challenge; achieves satisfaction from working things out, getting things done; demonstrates curiosity-the ability to work independently.
Idea generator who can think creatively with practical accomplishment in mind.
Extremely proficient with Microsoft Office Suite or similar software and able to learn new or updated software.