The Administrative Coordinator is responsible for daily activities supporting overall plant operations and supporting HR administrative tasks.
To be considered for this position, individuals must be well organized, focused on the team aspect of the role, work diligently and have strong communication skills.
This individual must be able to work independently as well as within a team, be flexible to change and able to respond quickly and effectively under pressure in a fast paced, demanding environment.
Responsibilities:
Manage office operations including postings, communication records, mail incoming/ outgoing, contact information, etc.
Submit purchase requisitions, including blanket orders, on behalf of the Seabrook site as needed by maintenance, production, logistics, engineering, etc.
Help to manage/set up site wide meetings.
Assist in submitting monthly reports as required by the SHE
Process invoices, support goods receipts for non-inventory items and assist in contractor/ vendor management.
Works collaboratively with the HR Manager and assists by providing daily management of the Human Resources function
Primary resource for employees with any HR related concerns or inquiries
Conduct orientation with new hires and support the onboarding process
Prepares and maintains employee new hire packets and ensures accurate and timely completion of the new hire process and paperwork
Ensures confidentiality and professionalism is maintained when dealing with sensitive and confidential information
Plans and organizes onsite events.
Additional responsibilities assigned as needed.
Requirements:
Demonstrates problem-solving skills, with the ability to work independently and handle projects with limited supervision
Ability to multitask and adapt in a fast-paced environment
Advanced proficiency and accuracy with Microsoft applications and data entry
Strong Microsoft Excel and PowerPoint experience required
Knowledge of HR related employment law and regulations
Ability to build and maintain relationships cross-functionally and across all levels of the organization
Excellent organizational and time management skills
Strong verbal and written communication skills
Ability to display good judgement, discretion, and confidentiality