We are seeking a highly organized and detail-oriented Office Manager to join our team. This role is crucial in ensuring the smooth operation of our office and delivering top-notch customer service. The ideal candidate will excel in administrative tasks, be comfortable with multitasking, and maintain a professional demeanor in a fast-paced environment.
Key Responsibilities:
Customer Interaction: Professionally greet and assist customers, though walk-ins are infrequent.
Data Entry: Accurately enter and manage data within our systems.
Phone Management: Efficiently handle incoming and outgoing phone calls.
Filing System Management: Maintain an organized and accessible filing system.
Software Transition Support: Assist in the transition to a new system, ensuring a seamless process.
Workflow Management: Oversee office workflow to ensure smooth operations.
Email Management: Manage and monitor the company's email inbox.
Inventory Management: Maintain office supplies inventory and place orders as needed.
Administrative Tasks: Perform various administrative duties and manage multiple responsibilities.
Professional Standards: Ensure adherence to a professional dress code within the office.
Required Qualifications:
Strong organizational skills with attention to detail.
Excellent communication and interpersonal abilities.
Proficiency in office software and email management systems.
Experience with QuickBooks (preferred but not required).
Insurance license (P/C preferred but not required). The company will support the right candidate in obtaining this license.
Desired Experience:
Experience in office management, administration, or a similar role.
Familiarity with insurance industry practices is a plus.
Ability to efficiently manage multiple tasks.
Salary & Benefits:
Competitive salary ranging from $30,000 to $35,000 annually, based on experience and qualifications.
Flexible paid time off (PTO) policy, including up to 2 weeks of PTO with sick days included.
No formal benefits package, but flexibility is offered for exceptional candidates.
Work Schedule:
Monday to Friday, 9 AM - 5 PM, with a one-hour lunch break.
Note: This position is in-office only; remote work is not available.
Why Join Us?
This role offers a supportive and growth-oriented environment where you can make a meaningful impact. As an integral part of our team, you'll have the opportunity to contribute to the success of a well-established insurance agency and grow your career in a stable and professional setting.