We seek a dynamic and organized Receptionist & Administrative Support professional to join our team in Los Angeles. As the first point of contact for clients and visitors, you will create a welcoming atmosphere while managing various administrative tasks. Your role will ensure smooth office operations and support daily administrative functions, including answering calls, managing mail, and assisting with document preparation and filing. If you thrive in a fast-paced environment and enjoy multitasking, we would love to hear from you!
Key Responsibilities
Greet clients and visitors with a friendly and professional demeanor, directing them to the appropriate team members or locations.
Answered phone calls, managed email communications, and efficiently directed inquiries to the correct department or individual.
Handle incoming and outgoing mail, ensuring timely processing and distribution.
Assist with general office duties, such as filing, data entry, document scanning, and organizing materials.
Support the team with administrative tasks, including scheduling meetings, preparing documents, and maintaining up-to-date records.
Provide exceptional customer service in all communications, maintaining the company's positive and professional image.
Qualifications
Education: A high school diploma or equivalent is required; an associate degree or higher is preferred.
Experience: 1-3 years of experience in an office environment, preferably in a receptionist or administrative support role.
Skills:
Strong organizational abilities with the capacity to manage multiple tasks efficiently.
Excellent written and verbal communication skills, with attention to detail in all forms of correspondence.
Proficiency in Microsoft Office Suite; familiarity with Adobe and Bluebeam is a plus.
Ability to work independently, as well as part of a collaborative team.
Exceptional customer service skills with a friendly, approachable attitude.
Bilingual: Proficiency in both English and Spanish is highly preferred.
Equal Employment Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.