Our client is seeking an experienced Executive Assistant to support an SVP in a high-paced, dynamic environment. This role requires a professional, detail-oriented individual with 5+ years of experience supporting senior leadership. The successful candidate will manage a variety of tasks, including coordinating meetings across multiple time zones, handling travel arrangements, preparing materials, managing expenses, and building relationships with key stakeholders. This is a contract-to-hire position, with the potential to transition to a permanent role based on performance.
Day-to-Day Responsibilities:
Manage the SVP's calendar, schedule meetings, and coordinate logistics across multiple time zones
Prepare meeting agendas and materials, ensuring the SVP is fully briefed in advance
Handle travel arrangements and accommodations as needed
Process expense reports and track budgets
Act as a point of contact between the SVP and internal/external stakeholders
Build relationships with other senior leaders and their assistants to ensure smooth operations
Provide general administrative support, including correspondence, file management, and office coordination
Adapt to changing priorities and handle a high volume of tasks in a fast-paced environment
Must-Haves:
5+ years of experience as an Executive Assistant or in a senior administrative support role
Proven ability to manage complex calendars and coordinate meetings across multiple time zones
Excellent organizational skills and attention to detail
Strong communication skills, both written and verbal
Ability to work independently, prioritize tasks, and manage competing deadlines
Professional demeanor and ability to interact with high-level executives
High level of discretion and confidentiality
Flexibility and adaptability in a dynamic work environment