Job Summary: We're seeking an organized and proactive Office Assistant to provide essential support in vendor management, invoicing, and office event planning. This role requires strong office assistant skills to manage day-to-day operations smoothly, especially when the manager is out of the office. The ideal candidate will handle administrative tasks, coordinate with vendors, oversee invoicing, and plan internal events to foster a productive and professional environment.
Key Responsibilities:
Vendor Management: Oversee vendor relationships, manage contracts, and ensure timely service delivery.
Invoicing: Process and track invoices, manage billing records, and maintain budgetary awareness for office expenses.
Event Planning: Coordinate and execute office events, meetings, and team activities.
Office Administration: Manage day-to-day office operations, including supplies, equipment maintenance, and reception as needed.
Manager Support: Serve as the go-to support person in the manager's absence, handling administrative tasks, addressing office needs, and keeping operations on track.
Ideal Candidate Profile:
Strong background in administrative support or office assistance.
Ability to multitask effectively and adapt to changing priorities.
Excellent communication skills for vendor relations and team interactions.
Equal Employment Opportunity Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.