At Pinecrest Consulting, we're more than just a team; we're a community. Recently ranked the #1 Top Workplaces among small businesses by the Dallas Morning News, we pride ourselves on a culture that fosters growth, innovation, and a deep sense of commitment to our clients. As a group health insurance brokerage, we specialize in managing the health insurance needs of employers and their employees, ensuring that both coverage and payroll are seamlessly integrated. We are seeking an exceptional Executive Assistant to support our Director of People & HR in driving meaningful, people-centered initiatives and enhancing organizational success.
About the Role
As the Executive Assistant, you will play a crucial role in supporting our Director of People & HR with diverse tasks that drive both day-to-day operations and long-term projects. This role is designed for a detail-oriented, proactive professional with a passion for HR processes, organizational excellence, and efficient communication. Your efforts will directly contribute to Pinecrest Consulting's unique, people-centered culture and our commitment to providing the highest level of service to our team and clients.
What You'll Do
Documentation & Record Keeping: Take diligent notes, maintain accurate documentation, and organize HR files, both digital and physical, ensuring compliance and accessibility.
Event Coordination: Assist in organizing employee engagement activities, team-building events, and company meetings.
Meeting Preparation: Aid in preparing for meetings by drafting slides, creating meeting notes, and compiling documents.
Email & Document Requests: Respond to emails ensuring timely, professional communication. Schedule meetings, prioritize requests, and ensure smooth day-to-day operations.
HR Support: Support recruiting efforts by coordinating candidate communications, scheduling interviews, and managing job postings.
Onboarding & Offboarding: Manage the entire onboarding and offboarding process, from setting up desks and email accounts to uploading necessary materials and documentation for new hires.
Benefits Administration: Provide assistance with employee benefits inquiries, onboarding benefits processes, and document updates.
Compliance & Policy Writing: Assist in developing, writing, and updating company policies, tracking compliance requirements, and coordinating HR-related communications.
Project Assistance: Assist with various HR initiatives and projects, maintaining timelines and facilitating communication with relevant stakeholders.
What We're Looking For
Experience: Proven experience as an Executive Assistant or similar role, preferably with a focus on HR or within a consulting environment.
Organization & Attention to Detail: Demonstrates strong organizational skills, high attention to detail, and ability to manage multiple priorities with accuracy.
Strong Communication Skills: Skilled in both verbal and written communication, with the ability to draft professional emails, create slides, and ensure clarity in reporting.
Computer Savvy: Proficient in Microsoft Office Suite, Google Workspace, and ideally with HR management systems.
Administrative Coordination: Experienced in managing logistics, coordinating tasks, and supporting event planning or meeting preparation.
Resourceful & Adaptable: Problem-solving mindset with the ability to adapt to shifting priorities, identify process improvements, and take initiative.
Trustworthy & Confidential: Maintains the utmost confidentiality in handling sensitive information, always acting with integrity and discretion.
Interpersonal Skills: Builds positive relationships with team members and external contacts, demonstrating empathy and a customer-focused approach.
Follow-up & Multitasking Ability: Well-organized and detail-oriented, with a strong ability to multitask and follow up on projects, tasks, and requests efficiently.
Why Join Pinecrest Consulting?
Top Workplace Recognition: Work for a company recognized as the #1 Top Workplace among small businesses by the Dallas Morning News.
Growth Opportunities: Pinecrest values career development, providing mentorship, training, and opportunities for growth within the HR and consulting fields.
People-Centric Values: Join a company that prioritizes well-being, work-life balance, and creating a community where everyone is valued.
Apply Now!
If you're a highly organized, proactive professional with a passion for HR and people-focused initiatives, we'd love to hear from you! Join us at Pinecrest Consulting and be part of an award-winning team that truly makes a difference.