Trident Civil specializes in heavy construction projects, including site work, roadways, utilities, pump stations, and structures. Our projects range in scope from residential neighborhoods to commercial development, VDOT, municipal utility rehabilitation, and city pump stations.
General Description:
The Office Manager will oversee daily operations and the workflow of the office staff. The Office Manager is responsible for training, development, and supervision of business administrative staff.
Key Duties
Oversee the operations of the office and ensure standard operating procedures are adhered to
Oversee clerical functions and ensure they are maintained and monitored by supporting staff
Oversee administrative staff and schedules to ensure coverage
Oversee new job request, new vendor setup, contract maintenance, business licenses and permits, business insurance, and subcontractor maintenance and insurance monitoring
Organize and schedule office functions, business meetings, event planning, and/or community outreach initiatives
Attend meetings with other senior staff
Serve as main point of contact for field personnel, public, and suppliers for the business
Serve as local IT support and liaison
Support Fleet Management with asset registrations, insurance, EZ Passes, and/or tracking of company vehicles
Maintain company attendance calendar in support of PTO tracking
Support Human Resources including recruitment, onboarding, training, terminations, benefits, grievances, compliance, and/or performance reviews.
Oversee all management of the office to include:
- Furnishings, equipment, and supplies
- Assess needs of business staff and provide support accordingly
- Assess upkeep and repairs, as needed, and coordinate maintenance
- Support health and safety regulations
Qualification Requirements:
General. To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience. This position is not an entry?level job, as it requires demonstrable previous experience as an Office Manager.
High school diploma or equivalent
Minimum of 7 years of experience in an administrative/support role, with an emphasis on accounting, cost management, and/or payroll functions
Strong knowledge of Microsoft Excel, Word, Outlook and PowerPoint
Strong prioritization and organizational skills a plus
Must have strong verbal and written communication skills
Must have strong interpersonal and conflict resolution skills
Physical Demands. The following physical demands are representative of those that must be met by an Office Manager to successfully perform the essential functions of this job.
Frequent ability to sit for prolonged periods of time;
Frequent ability to talk and hear, both in person and by telephone;
Frequent ability to operate standard office equipment, using hand and arm dexterity;
Frequent ability to navigate through office environment, including periodic use of stairs, as needed;
Infrequent ability to lift general office documents and materials up to 20 pounds;
Frequent vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus.
Work Environment. The work environment characteristics described below are representative of those that an Office Manager may encounter while performing the essential functions of this job.
Work generally is performed in an office environment, although periodic visits to construction sites may be required. This may expose position to general construction noise and environmental exposures within the OSHA permissible exposure level(s). The noise level in the typical office work environment is quiet.