We are seeking a motivated and efficient Office Administrative Assistant. The ideal candidate will have a minimum of 3 years of administrative experience and be proficient in Microsoft Office, and QuickBooks (or similar software). This role will involve managing various administrative tasks while providing backup support to the team.
Key Responsibilities:
Answer incoming phone calls professionally and efficiently.
Manage employee scheduling and time clock entries (training will be provided).
Perform heavy calendar management for staff, including scheduling meetings and organizing agendas.
Plan and coordinate office events as needed.
Assist with Accounts Payable data entry, ensuring accurate processing of invoices.
Provide administrative support to the team as needed.
Oversee supplies and order as needed.
Adhoc projects as assigned by manager.
Qualifications:
Minimum 3 years of administrative experience.
At least 2 years of experience in Construction or similar field.
Proficiency in MS Office (Word, Excel, PowerPoint)
Proficiency in QuickBooks or similar software, familiarity with SAGE 100 is a plus.
Strong attention to detail and organizational skills.
Spanish language proficiency is preferred.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.