OFFC ADMNST ASST B at University of Pennsylvania in Philadelphia, Pennsylvania

Job Description:

Duties: Provide administrative support within the Business Office reporting to the Director of Fiscal Operations. Assist in the maintenance of sound financial reporting for the Department of Cancer Biology and the Abramson Family Cancer Research Institute. Electronically collate reports for review by management team and subsequent dissemination to faculty. Generally support business office processes, including support of sponsored programs, operating and strategic investment funds, gifts, endowments, etc. Process journal entries identified by management team. Review and approve purchase requisitions in accordance with funding source and policy considerations. Participate in the accounts payable function, which includes relieving encumbrances, verifying costs, gathering documentation and researching invoice holds. Scan and file all financial files in conjunction with the electronic filing system of the Business Office. Process updates to our chart of account file and maintain consolidated Business Office time-off and deliverables calendar. Assist in data entry across systems that support business office activity. Provide primary support in scheduling of meetings, preparation of presentations and other related administrative support duties as necessary. Provide support to supervisor relative to various committee assignments, mission continuity and environmental monitoring responsibilities, etc. Handle highly confidential information with appropriate level of discretion. Provide backup for hand carry and intramural mail activity. Routine reconciliation and maintenance of active ports, phone lines, etc. Maintain departmental chart of accounts.

Qualifications: High school diploma and 3 years to 5 years of Accounting/Finance/Business experience or an equivalent combination of education and experience required. College degree or coursework preferred. Knowledge in sponsored projects preferred. Experience working with varied financial systems preferred. Strong background in MS Office suite of products required, with a heavy focus on MS Excel. Strong interpersonal, organizational, and writing skills desired. Ability to maintain confidentiality with respect to highly sensitive data required. Ability to manage competing deadlines required. Flexibility to learn new systems and adjust to new policies/procedures required.

Reference Number: 40-30786

Salary Grade: 024

Employment Type: Non-Exempt

Org: CB-Cancer Biology

Special Requirements:

Job Family: S-Clerical Financial