Events and Conferences Facility Coordinator 00507 at Christopher Newport University in Newport News, Virginia

Job Description:

Working Title:

Events and Conferences Facility Coordinator 00507

Role Title:

Administrative Office Specialist III

Position Number:

00507

FLSA:

Non Exempt

Appointment Type:

Full Time

Type of Posting:

General Public

Is Sensitive Position?:

No

Designated Personnel:

Yes

Responsible Employee:

This position is designated as a "responsible employee" who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

If Designated Personnel, please paste statement:

This position is a "designated position" meaning this position could potentially be required to work (depending on the event) during an emergency closing.

Statement of Economic Interest:

No

Is this a restricted position subject to availability of funding?:

Yes

If Restricted Position, please paste statement:

This is a restricted position subject to availability of funding.

Departmental Objective:

To strengthen and support the university's operations and reputation by providing superior customer service and event management through coordinating effective and efficient event scheduling, event and conference services and event logistical support for all university stakeholders and external partners.

Purpose of the Position:

This position serves as a liaison between all levels of university personnel and members of the CNU community and coordinates their use of CNU facilities. Consistent with the university's commitment to diversity, equity and inclusion, this position ensures CNU facilities are welcoming spaces for all.

Knowledge, Skills, and Abilities Related to Position:

Knowledge of creating, maintaining, and communicating policies and procedures


Strong customer service and communication skills


Excellent organizational and critical thinking capabilities


Ability to solve problems effectively and efficiently


Ability to sell and market event spaces


Ability to execute large scale events


Ability to prioritize and multi-task


Excellent interpersonal skills with ability to interact with diverse stakeholders


Proven ability to work independently and in teams


Proven ability in establishing and maintaining relationships with clients and vendors


Ability to supervise and manage student employees


Ability to manage diverse large scale and high risk multifaceted events and/or conferences


Ability to manage events for high demand academic departments


Ability to work nights and weekends

Education, Experience, Licensure, Certification Required :

Education:

• High school graduate or equivalent education and experience that equates to a high school diploma

Experience:

• Event management experience


• Customer service experience


• Experience with word processing and spreadsheet software


• Driver's License

Additional Consideration(s):

Education:

• Bachelor's degree in higher education, tourism/event management or related field


• Collegiate Conference and Events Professional certification

Experience:

• Experience in theater management


• Experience working in a university setting


• Experience with Microsoft Office suite


• Experience with basic AV needs and technology


• Experience with event management software and/or room diagramming software and/or conference programmer software

Salary Information:

Starting at $39,923, Commensurate with Education and Experience

CNU Information:

This position includes Commonwealth of Virginia and Christopher Newport University employee benefits. CNU offers a comprehensive benefits package to include retirement plans, medical, dental, vision, and a variety of other options. Available leave includes vacation, sick time, personal time, and volunteer/service leave. State employees are eligible for discounted travel, banking, legal and retail services, among others. To view more information about our benefits, please visit
https://cnu.edu/hr/benefits/.

Role Code:

19013

Conditions of Employment:

This is a classified position. New and returning classified employees are required to complete a 12-month probationary period;


Selected candidate must attend a 2-day New Employee Orientation Program;



Selected candidate must have the ability to work nights and weekends.

Posting Number:

PS1031P

Number of Vacancies:

1

Posting Date:

10/21/2024

Closing Date:

01/05/2025

Open Until Filled:

No

Special Instructions to Applicants:

CNU will only accept online applications through the
jobs.cnu.edu website. Online applications must be received by midnight on the closing date indicated in a job announcement. Faxed, emailed, hand-delivered or mailed applications and attachments will NOT be accepted. Applicants are welcome to complete an online application by using computers located in the Office of Human Resources. Address: CNU North - 321 Hiden Boulevard, Suite 101, Newport News, VA 23606. Public computers are also available in nearby libraries and at the Virginia Employment Commission. Address: 600 Butler Farm Road, Hampton, VA 23666 (M-F 9am-4:30pm).


In order to be considered for this position, your application must provide evidence of experience and/or education supporting the requirements outlined in the posting. We encourage you to be clear and specific when describing your experience. *Responses to supplemental questions alone are not considered evidence of experience and/or education.

Quick Link for Direct Access to Posting:

https://jobs.cnu.edu/postings/18315

EEO/Diversity Statement(s):

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.




Notice of Non-Discrimination & Title IX Policy Statement

Reasonable Accommodation Request:

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.

Alternative Hiring Process:

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services
(DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link:
https://www.vadars.org/drs/cpid/PWContact.aspx or call DARS at 800-552-5019.

Background Check:

Applicant finalists are required to complete a CNU sponsored background check. After accepting employment, individuals are required to complete a USCIS Form I-9 (employment eligibility verification) and present documentation from the USCIS List of Acceptable Documents that establishes both their identity and employment authorization to work in the United States. The provided documents will be verified through the Department of Homeland Security E-Verify website.

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