MFG Office Administrator at Rehrig Pacific in Pleasant Prairie, Wisconsin

Job Description:

Position Location: Kenosha, WI


Manager: Plant Manager


Role Level: Individual Contributor


Manager Once Removed: Director of Manufacturing



Purpose of Role


The Office Administrator provides administrative support to the plant manufacturing team, a welcoming environment for visitors, and serves as a key resource for employees regarding their payroll and benefits. This individual will also plan team gatherings, celebrations, and help coordinate customer visits.



Areas of Accountabilities


Front Office

• Maintain a welcoming and professional environment by greeting employees, callers, and visitors, answering questions, and directing phone calls as appropriate.
• Manage vendor relationships and collaborate with internal departments as needed (e.g., office equipment, phone service, uniforms, etc.).
• Order and stock office supplies.
• Perform any other administrative support tasks as needed by the plant team, such as maintaining files, recordkeeping, distributing mail, etc.

Payroll and Benefits

• Audit and enter payroll on a weekly basis.
  
• Serve as a point person for employees related to payroll and benefits, professionally responding to employee questions and directing them to the appropriate resources when needed.
• Handle personnel files confidentially and professionally.

Employee Onboarding

• Manage the new hire process for all plant employees by collecting and submitting all required documentation to the Payroll team.
• Train new employees on timeclock operation and basic ADP functions.
• Collaborate with internal Benefits and Payroll teams to ensure processes are followed and updated as needed.

Event Coordination

• Manage the planning and coordination of plant events and celebrations e.g., Christmas party, summer picnic, etc.
• Prepare meeting rooms and supplies for customer site visits.

Knowledge, Skills, and Experience

• High School Diploma or equivalent.
• Two years experience in an office or clerical environment.
• Strong communication and interpersonal skills.
• Proficient in Word, Excel, PowerPoint.
• Knowledge of ADP a plus.
• Ability to multitask and engage a variety of internal and external customers.• Fluent in verbal and written Spanish preferred

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