EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of commercial space across the United States. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors.
Job Title: Facilities Manager
Job Summary:
The Facilities Manager plans, directs, coordinates and executes activities associated with the daily operation of the building, maintenance, repair and renovation of facilities, equipment, buildings, and grounds, vehicle maintenance and repair, to minimize business interruption and improve efficiency. The Facilities Manager is also responsible for overseeing all of the building services and processes that support the mission of our client.
Essential Duties and Responsibilities:
Contracts with a variety of building service personnel for daily office cleaning, waste removal, recycling, bio-waste removal, routine maintenance, landscaping and snow removal, general repairs, equipment repair, environmental monitoring and fire safety equipment
Follows service guidelines and standards and ensures compliance
Serves as the primary liaison with landlord/owner of building
On-call and after hours response for emergencies
Regularly inspects the facilities to determine repairs, replacement or improvements necessary
Responsible for proper operation, inspection, maintenance and testing of all building systems including electric, plumbing, HVAC, Fire/Life Safety and water and sewer (collaborating with landlord as needed)
Ensures building and equipment statutory compliance
Responsible for all maintenance and repair of client vehicles including but not limited to, general wear and tear, detailing, inspections and registrations, damage reporting to management and the insurance company
Follows purchasing procedures
Purchases building and maintenance supplies, machinery, equipment, and furniture
Controls, tracks and inventories all facility property and equipment
Provides direction and oversight for the purchasing of the office supply stock, kitchen and conference room supplies, small equipment and furniture as needed.
Assists in selecting administrative vendors for areas including but not limited to vending machines, water purification, shredding, off-site storage and business office equipment, excluding telephone services
Collaborates with IT department to coordinate maintenance and repair of business office equipment including phone equipment, copiers, faxes, printers and scanners
May direct contracted renovation projects to ensure adherence to specifications
Oversees all aspects of the security system including cameras and security badge system, assuring that all new employees have picture identification and appropriate access to work areas (in collaboration with Human Resources and IT). Ensures termination of access upon termination of employment or lost ID badge. Conducts regular audits of visitor badges to ensure all are accounted for; deactivates those that are missing
Oversees space needs and coordinates office moves as needed
Assists in preparation of facilities department budget by reviewing reports of expenditures for previous fiscal year and proposed improvements to facilities in order to prepare budget estimates for upcoming fiscal year. Compiles records of labor and material cost for operating the building
Responsible for review and approval of all facilities-related invoices, including utilities
Management and oversight of vendor contracted services
Oversight and direct supervision of on-site janitorial staff
Develops policies and procedures as needed to maintain a safe, pleasant and efficient work environment
Develops procedures to be used in the event of an accident, fires, or other emergencies
Qualifications:
Experience in facilities management and equipment management is required, including fiscal management
Experience in a healthcare environment highly desirable
Working knowledge of Microsoft Office and other computer systems
Effective decision maker and excellent oral and written communication skills
Demonstrated ability to work effectively with contractors and others to maintain a facility
Demonstrated problem solving skills and ability to perform some maintenance and repair tasks
Ability to work professionally and effectively with diverse groups and individuals
Ability to work in a team environment with shared responsibilities
Ability to provide excellent customer service to staff, guests, and the public
Demonstrated ability to work without direct supervision, work on multiple projects at once, establish work priorities, and manage time in order to meet the needs of the organization
Physical Demands
Ability to frequently lift up to 80 pounds
Standing, carrying, bending, kneeling, reach and twisting.
Working in cramped or tight spaces, climbing ladders
Manual dexterity and ability to utilize a variety of hand and power tools
Read and understand schematics, diagrams, building plans and Scopes
Established procedures identify the appropriate personal protective measures that you should use when performing the essential functions of your position
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EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled