We are looking for a Receptionist to help manage our front desk in Laredo, Texas, on a daily basis and to perform a variety of administrative and clerical tasks.
Job Responsibilities/Main Function
Serves visitors by greeting, welcoming, and directing them appropriately as soon as they arrive
Ensure reception, visitor and conference rooms are tidy and presentable, with all necessary stationery and material
Provide basic and accurate information in-person and via phone/email
Answer, screen, and forward incoming phone calls
Accept all letters and packages, and distribute them
Maintain office security by following safety procedures and controlling access via the reception desk and landlord's security team
Input work orders on landlord's internal system of all premises related matters
Assist with orders of office supplies and keep inventory of stock
Update calendars and schedule meetings
Arrange travel and accommodations, as needed
Perform other clerical receptionist duties such as filing, photocopying, faxing, and emailing
Perform other duties as assigned
Job Requirements (Education AND Experience)
Associate degree or relevant qualification
A minimum of 2 years of proven experience in a similar role in a professional office setting
Bilingual (English/Spanish)
Good understanding of office administration and basic bookkeeping practices
Job Competencies (Knowledge, skills and Capabilities)
Must have exceptional attention to detail
Must be a self-starter and driven
Strong organizational and time management skills, and ability to prioritize
Excellent communication and interpersonal skills
Multitasking and time-management skills
Customer service attitude and proactive when issues arise