Robert Half is working with an exciting law firm in Concord seeking an Executive assistant. Embrace an exciting opportunity to support the legal and corporate activities of a high-performing real estate lawyer for a thriving real estate development and asset management company. Your role involves various administrative tasks, enabling you to showcase your multi-tasking abilities, attention to detail, and excellent organizational skills.
Key Responsibilities:
Scheduling: Efficiently managing calendars, scheduling appointments, and coordinating meetings.
Communication: Screening, routing phone calls and emails, and professionally communicating with clients, both in-person and electronically.
Document Preparation: Skillfully drafting, proofreading, and filing legal documents such as purchase and sale agreements, leases, lease amendments, financing documents, and related real estate transaction documents.
Correspondence: Effectively managing correspondence, responding to clients, and typing letters.
Transaction Management: Diligently creating and maintaining transaction files, tracking satisfaction of contingencies, escrow requirements, and closing dates.
Corporate Record Keeping: Prudently maintaining corporate books and records for investment entities such as limited liability companies, limited partnerships, and corporations, ensuring all entity filings are up-to-date.
Office Management: Transcribing daily time sheets, drafting monthly client billing statements, ensuring smooth office function, managing bill payments, and handling copying, scanning, and fax work.
Required Skills and Qualifications:
Ability to thrive in a fast-paced environment.
Exceptional written and verbal communication skills.
Word processing ability of 58 to 80 words per minute with high accuracy.
Excellent attention to detail and strong organizational skills.
Proficiency in Microsoft Office, particularly Word and Excel.
Preferred Skills and Qualifications:
College degree or certification as a legal assistant.
Familiarity with Sharefile, Docusign, and Interbill billing software.
Join us to be an integral part of our success story while enjoying a challenging and rewarding career path.
If you are interested in the position, please send resume directly to Breanna.lindholm-tongol@roberthalf.com!