The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Duties include but are not limited to:
Cover the duties of reception including but not limited to: meet & greet customers, visitors, employment applicants and vendors.
Provide various back-up administrative assistant office supports including processing monthly expense reports, processing invoices for payment, calendaring/scheduling of meetings, correspondence drafting, answering phones, photocopying & recordkeeping of files/documents, updating phone list.
Manage the on-site operations matters relating to maintenance.
Assist with lunches and refreshments as needed for staff, meetings, visitors including ordering, set-up and clean-up.
Coordinate company events including search for vendor, budgeting and related logistics.
Track and maintain office and break room supplies and order as necessary.
Monitor, maintain and order office, break room and kitchen supplies.
Forward information by receiving and distributing communications.
Receive and sort daily mail/deliveries/couriers.
Ad hoc duties and projects include not limited to the above.
Qualifications
Bachelor's degree with 2 years of related experience
Strong interpersonal, customer service and communication skills