We're seeking an Office Administrator for an industry-leading Am Law firm to oversee operations at their vibrant New York City office. This role involves managing day-to-day functions and collaborating with office partners, direct reports, and key personnel to ensure outstanding customer service and administrative support. With a focus on office management spanning various areas including facilities, services, and administrative staff supervision, this position offers high visibility and opportunities for impactful leadership.
Office Operations & Management:
Liaise with building management for maintenance needs and security services.
Lead and develop office operations, including facilities, reception, and administrative staff.
Ensure office maintenance and emergency preparedness plans adhere to firm-wide standards.
Manage on-site vendors, including catering for events.
Coordinate office moves and workspace setup.
Ensure office compliance with regulations and safety standards.
Conduct team meetings for training and morale building.
Manage office expenses and budget maintenance.
Address office space, procedural, and event planning issues.
Facilities Management:
Maintain office assignment records and procure furniture items as needed.
Conduct monthly office inspections for repairs and maintenance.
Ensure a clean, safe, and functional office environment.
Coordinate ergonomic evaluations and safety training.