As an Administrative Assistant for the Technology Products Group organization you will provide administrative support to enable effective organization and communication in a fast-paced environment.
This role has the opportunity to contribute meaningfully to improving the smooth operation of processes and activities within the scope of the position.
Duties:
Perform administrative duties to include, but not limited to:
Conference room reservations
Coordinate and organize team meetings and site events
Facilitate catering
Act as liaison to other Administrative Assistants
Assist with office moves, new hire workspace preparation
Assist team members with booking travel, lodging, and expense reports
Prepare emails, letters and other documents using Microsoft Office Suite
Conduct research and compile data for review as needed
Provide department support
Provide area/building support
Ensure smooth office operations
Distribute incoming mail and packages for multiple TPG bullpens
Arrange and track package shipments
Schedule maintenance and repairs for area office equipment
Maintain office supply ordering and inventory
Order and maintain office equipment and act as liaison with contractors
Coordination between and with IT, facilities, and security
Requirements:
2+ years of experience providing administrative support
The proven ability to interact with team members at all levels of the organization to support multiple activities in parallel
Reliable attention to detail, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality
Outstanding written and verbal communication skills