NOTE: This position will be onsite at our corporate office in Franklin, TN. Occasional travel is required.
?Who we are: Fourteen Foods is the largest Dairy Queen franchisee in the world, with nearly 250 restaurants in 13 states, and we're growing! We are faith-based with a Mission of "Shepherding world-class restaurants that celebrate our commitment to faith, people and community." Our Support Center headquarters is in Franklin, Tennessee, where we work together on-site. We also have offices in Louisville, KY., and Bloomington, MN. Please visitwww.fourteenfoods.netto learn more about us.
What you'll do: The Executive Assistant will manage the end-to-end support of its Founder and Chief Executive Officer, and others as directed.
How you'll do it:
Support the day-to-day needs of the CEO, and others as directed, including calendar, schedules, email, contact and time management.
Prepare and submit expense reports.
Make complex travel arrangements and prepare comprehensive itineraries for executive travel.
Execute and/or assist with events such as team meetings; coordinate details (including travel, meals, venues, and more).
Partner with key leaders on projects as needed (i.e. HR, Development, Marketing, and the Senior Leadership Team).
Deliver special projects upon request.
Anticipate needs of the CEO, plan ahead and be proactive to those needs including recommendations for efficiency, and step in to assist whenever possible.
Work closely with the CEO's household staff to seamlessly integrate home and office.
Management of personal needs as assigned.
Other duties as assigned and as needs arise.
Experience requirements and what you need to be great at:
7+ years experience supporting C-Level executive/s in fast-paced work and personal environments. Strongly prefer experience with direct support of an entrepreneur.
7+ years calendar management experience.
7+ years experience travel and itinerary planning, preparation and booking.
7+ years experience event planning, coordination, preparation, arranging and scheduling.
5+ years experience managing multiple residences.
7+ years experience with Project Management.
7+ years experience using forecasting and judgement, especially in regards to anticipation of needs and planning accordingly.
7+ years experience multitasking and managing projects through to completion with limited supervision and guidance.
7+ years experience with tactful gatekeeping and company/owner representation.
Advance Microsoft Office Skills (including Word, Excel, PowerPoint, and Outlook) required. Adobe Creative Suite (Photoshop and Illustrator) a real plus.
Working knowledge of web-based applications.
Ability to contribute new ideas and think out of the box solutions to opportunities as they arise.
Ability to express ideas articulately and concisely in written and verbal communications.
Thrive in situations that require great attention to detail and managing high volumes of data.
Ability to maintain confidentiality of highly sensitive information.
Ability to think on your feet and quickly adapt to changing conditions and priorities.
Comfort interacting with senior executives.
You are flexible! You define "Good Attitude."
You enjoy working with a team and alone as the situation dictates.
You have a great sense of humor.
Strong work ethic, resourcefulness, and motivation.
Consistent and reliable character.
Proven track record of working independently but also acting as a successful team player.
Highly professional demeanor with excellent interpersonal and organizational skills.
Strong problem-solving skills within ambiguous situations; Trust your gut!
You evoke inspiration in those around you and encourage them to create their best work.
You work for the best interest of the group at all times.
You have unwavering personal integrity and work ethic.
You are proactive.
You graciously give and receive feedback.
You are motivated, no excuses, and a tenacious self-starter.