Exciting Opportunity Alert: Meeting Planning Assistant! Opportunity for growth!
Hybrid/3 days in office - two days working from home.
East Rutherford, NJ
Some Cvent experience required!
Are you ready to step into a dynamic role where you'll be the heartbeat of a Meeting Planning function? My client is on the lookout for a passionate individual who thrives on providing exceptional administrative support, and that could be you!
Job Snapshot:
In this role, you'll be the maestro behind the scenes, ensuring everything runs smoothly. From proofreading and filing to creating and editing reports, managing meeting registrations, and more - you'll be at the forefront of making events unforgettable.
Requirements: • Administrative Dynamo: With a minimum of 1 year in an administrative role or meeting management, you've got the skills to dance through various tasks seamlessly. • Education Enthusiast: An undergraduate degree or equivalent experience? We'd love to see your academic prowess in action. • Tech Trailblazer: Experience with Cvent is a plus, but if you haven't yet, no worries - we're looking for someone eager to gain that Cvent certification. Bonus points if you've navigated a vendor management system like RMS. • Microsoft Maestro: You're not just proficient; you're a virtuoso in Word, Excel, PowerPoint, and SharePoint. • Cool Under Pressure: Whether you're interacting with senior leaders, members, or vendors, you display composure and professionalism like a pro. • Juggling Expert: Managing multiple assignments concurrently and meeting deadlines with urgency? That's your sweet spot. • Flexibility Champion: Ready for some flexible hours during peak periods, like our annual Company conference preparation? Absolutely! • Wanderlust Spirit: Pack your bags! Travel, including weekends, awaits - a thrilling 5% adventure.
What Sets You Apart - Your Superpowers: • Achievement Aficionado: You don't just set goals; you crush them with persistence and perseverance. • Collaboration Maestro: Building effective relationships is your forte. You're the connective tissue across functional and divisional lines. • Detail Dynamo: Thoroughness and accuracy? They're not just skills; they're part of your DNA. • Service Superhero: Anticipating and meeting customer needs is not just a job; it's your mission. • Work Ethic Warrior: Integrity is your armor, and continuous improvement is your mantra.
Your Symphony of Responsibilities: • Administrative Virtuoso: You'll be the go-to person for providing top-notch administrative support for our Meeting Planning function. • Tech Marvel: Navigate through various company systems like RMS, Cvent, and SharePoint, maintaining the perfect rhythm. • Expense Maestro: Finances are your playground. Handle expense reports, manage travel arrangements, and reconcile final hotel bills with finesse. • Explorer Extraordinaire: Venues and meeting locations? Consider them conquered under your watchful eye. • Customer Service Prodigy: Maintain the highest level of customer service in every interaction, be it internal employees or external clients. • Registration Rockstar: Take center stage in managing and overseeing meeting and conference registrations in Cvent, from crafting invitations to tracking attendance. • Conference Companion: Pack your bags because you're not just assisting from afar - you're onsite at the annual Conference, ensuring it's an unforgettable experience. • Contract Choreographer: Smoothly assist with uploading contracts into the contract management system. • Organization Overlord: Maintain files, reports, and correspondence like a pro, ensuring everything is current and easily accessible. • Meeting Materials Maven: Assemble and prepare meeting materials, ensuring they reach their destinations promptly. Order supplies for meeting locations like the superhero you are.
What's In It For You: • Competitive Salary: We offer a competitive salary (seriously) to start, depending on your individual qualifications and professional experience. • Incentive Program: Dive into our annual incentive program, with competitive awards based on corporate and individual performance. • Comprehensive Benefits Package: Subsidized health plans, employee assistance plan, generous vacation days, paid holidays, leaves for personal and family needs, educational assistance, wellness benefits, and a 401(k) Retirement Plan. • Opportunity to learn with growth opportunities.