Olympus Ventures LLC (OV) is a family office and private investment company with multiple investment platforms. This role provides high-level administrative support?to the Chief Investment Officer (CIO) and assists with other administrative functions. This position works closely with the CIO and reports to the Investment Operations Manager.
Core responsibilities • Manage the CIO's email inbox and calendar, schedule meetings, handle correspondence, and organize travel arrangements, ensuring the CIO is informed of critical deliverables on time. • Facilitate the completion of deliverables that can be taken care of on the CIO's behalf. • Organize and file emails and documents per CIO's direction. • Monitor and streamline the CIO's meetings and daily activities, ensuring they stay on schedule and allowing time for debriefing sessions. • Facilitate communication between the CIO and various departments, ensuring the CIO's directives are understood and implemented. • Help with upcoming commitments, scheduling internal and external meetings, and overseeing special projects as asked. • Manage the Investment team's performance reporting inbox when the Investment Operations Coordinator is on PTO. • Research, compile data, and prepare reports when asked.
Skills needed • Strong organizational skills and attention-to-detail. • Take initiative, ability to be self-directed and drive completion of action items. • Capability to understand the organization's mission, vision, and strategic goals. • Possess strong people skills to navigate complex organizational structures. • Maintain confidentiality and oversee sensitive matters. • Ability to still be composed and flexible in demanding situations. • Proficient with Microsoft Office 365 (Excel, Power Point, Word) and SharePoint.
Education and Experience
A bachelor's degree and 3 years of related experience, or 5 years equivalent executive support background (preferably within an investment, legal or financial services department).
Position Status & Work Schedule
Full-time, in-office position, M-F days, no travel
Benefits Package
Olympus Ventures LLC (OV) provides a generous and comprehensive benefits package to their valued employees. • Premium Medical Plan: Most of the plan cost is paid by the employer • Premium Dental Plan: Fully paid by the employer • Short and Long-term Disability Insurance*: Fully paid by the employer • $80,000 of Life Insurance: Fully paid by the employer • Retirement Match: OV provides a retirement match of 4% on 5% of employee contributions (eligibility begins on your date of hire).
*Additional disability and life insurance coverage is available at a cost to the employee.
In-Office Benefits • Catered Lunch: Twice a week for all employees at no cost. • Refreshments, fresh fruit, and snacks are available daily, also at no cost.
Other: • The company is not able to sponsor an immigrant or non-immigrant visa. • The company adheres to CDC safety guidelines. • Use of face coverings (masks) and other safety protocols are required when prescribed. • Limited remote work is available with the majority of work being completed in the corporate office.
Physical, Mental, and Emotional Requirements: • Ability to sit or stand for normal office hours. • Ability to read (or listen to), understand, and interpret information. • Ability to analyze, compare, and contrast information. • Ability to organize thoughts to create presentations and materials for others. • Ability to socially interact with co-workers, clients, and others.