Onboarding and offboarding employees (equipment, etc)
Manages calendars
Print out materials for meetings as needed, other printshop requests
Register and act as escort for building visitors as needed
Maintains department mailing lists and Teams sites
Sets up travel plans through Concur as a delegate, including air, ground and hotel
Ensures the leaders are made aware of issues that need immediate attention
Handles confidential business matters as assigned by leaders, including but not limited to invoice resolution
Performs all Company business in accordance with all regulations and Company policy and procedures
Demonstrates high ethical and professional standards with all business contacts and employees to maintain the Company's excellent reputation within the medical and pharmaceutical community
Demonstrates comprehensive knowledge of Company's mission, business processes, policies, and practices, and applies knowledge within own technical area to develop relatively advanced work results
Organizes and prepares for leadership meetings of the two service areas, including drafting slides and capturing action items and attending to logistics such as conference rooms, food and attendee management
Plays a consultative role in ensuring leadership meetings conducted are well run, adhering to budget and time constraints
Assigning Exams and Running Reports in LOS
Working with Internal team and Vendors to conduct surveys, evaluation forms and run assessments
Opening P.O.'s, handling invoicing and ordering supplies
Working with vendors (ie. Sodexo and BCD) and trainer to coordinate meals/snacks for meetings when needed
Helping to support live training events
Participate on all training calls capturing notes and action items
Shipping supplies to trainers
Skills:
Preferred minimum of ten (10) years executive administrative, customer service and/or relevant business experience
Demonstrated excellent written, editing, and proofreading skills as well as verbal communication skills
Excellent working knowledge of Microsoft Office (Word, Excel, and PowerPoint) and data entry experience
Demonstrated high degree of accuracy, problem-solving and problem resolution as well as attention to detail
Ability to meet deadlines
Demonstrated ability to work independently, using sound judgment with the ability to prioritize and make decisions
Energetic and eager to tackle new projects and ideas