Lone Mountain Land Company (LMLC) was formed by private equity firm CrossHarbor Capital Partners to manage the planning, entitlement, building, marketing, and sales of premier resort communities in and around Big Sky, Montana. In addition to real estate and construction, we support world-class operations at Spanish Peaks Mountain Club and Moonlight Basin while overseeing the transformation of Town Center and more.
https://www.lonemountainland.com/
This position works out of our Bozeman, MT office
Normal Work Schedule: Monday to Friday 8am - 5pm, as directed or approved by supervisor.
Office Hours: Accounting Department is open from Monday to Friday, 8am - 5pm.
Position Summary
Under the supervision of the Risk Management Associate, the Insurance Coordinator will work with the insurance management team and brokers to provide administrative assistance for all insurance policies across the organization.
Job Duties
Administrative
Provide administrative support as necessary including data entry, filing, doing research and other administrative tasks as assigned.
Maintain and organize all entity org charts.
Assist with Resort Tax Filings
File all SOS annual report for all Entities.
Insurance
Responsible for collecting, verifying and tracking all insurance information and updating into Smartsheet and Excel. Follow-up for delinquent binders and policies within 30 days.
This includes policies, declarations, extensions, loss runs, audits, claims, financials and applications.
Create alerts in the system for timely tracking of renewals and extensions.
Ensures all insurance bills are coded correctly in the AP system and paid on a timely basis.
Communicate with the accounting team prior to funding requests.
Maintain incident reports on Smartsheet and files auto claims with brokers and third parties when needed.
Schedules monthly and weekly insurance meetings with Brokers and key staff members. Prepares agenda and keeps detailed meeting minutes with associated follow-up items denoted.
Create and assist with maintaining an internal open items tracker.
Create an insurance claims Smartsheet for property & development claims and maintain all documentation needed for the claim on Smartsheet.
Assists with insurance tours and inspections.
Responsible for culminating all third-party certificates and tracking them across all clubs.
Assist with maintaining all SOV's and verifying data for all insurance policies.
Assist in coordinating all QA/QC for development projects for on-going OCIP.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Skills
Excellent Excel, Word, and Outlook skills.
Effective organizational skills and attention to detail.
Ability to communicate effectively, both verbal and written.
Ability to work well with others.
Ability to organize work independently and consistently meet deadlines.
Ability to interact with other individuals at all levels of management.
Excellent conflict management skills.
Excellent problem-solving ability.
Strong negotiation skills.
Knowledge:
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology.
Knowledge of Microsoft office products - Word, Excel, and Outlook.
Skills and Abilities:
Excellent organizational skills with attention to quality and detail.
The ability to work well independently.
Strong communication skills with the ability to maintain sound working relationships and communications with management, staff, and vendors.
Troubleshooting - determining causes of errors and deciding what to do about it.
Proven experience using communication and organizational skills to accomplish goals.
Similar combination of education and experience.
Benefits
Medical
Dental
Vision
Pet Insurance
Identity Theft
Paid Life Insurance
Paid Short Term Disability
Paid Long Term Disability
401K with Company Match
Paid Time Off
Paid Holidays
LMLC Operations, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.