Seeking a highly organized and proactive Office Coordinator to support daily office operations. The Office Coordinator will be responsible for data entry for billing & invoicing, closing out jurisdictional permits, and general clerical duties. The Office Coordinator will play a crucial role in managing administrative tasks, maintaining office supplies, and ensuring a smooth and efficient work environment for the team. This is 100% onsite
Daily Responsibilities
Verify Accuracy & Input Data into front end systems to initiate billing and invoicing
Review Maps & Blueprints and reach out to municipalities to close the permits out following the completion of jobs
Assist with initiating / tracking Utility Locate requests as needed
Maintain filing systems and digital records
Communication and Reporting using Google / MS Office Tools
Track open items & Follow-Up as appropriate
General Clerical Duties and Tasks like making copies, ordering office supplies, etc.
Provide administrative support for the teams in the office, both in Ft. Myers and Apopka as well as field teams
Receives and directs incoming calls and visitors to the appropriate personnel
Required Qualifications
1+ Year(s) of Data Entry
1+ Year(s) of Billing / Invoicing Experience (data entry not calculations)
Demonstrated strong organizational skills and high attention to detail, and the ability to communicate effectively in person and in writing.
Demonstrated proficiency in the use of computers, office equipment, and office software, including Google Suite and Office Suite. Particularly Excel / Sheets, Word / Docs, PowerPoint / Slides
Proven strong customer service skills
Strong written and verbal communication skills
Proven ability to build and maintain relationships with team members
Highly Organized Self Starter
Desired Qualifications
Experience with Sunshine 811 program
Telecom Construction or Construction environment experience