Client seeks Office Coordinator Executive Assistant for a Counter top Remodel and Construction Company in Alpharetta.
Schedule: Fulltime hours, Monday through Friday 8 am to 5pm with a lunch from 12-1 pm
Executive Assistant Responsibilities include: • Answering the phone • Organizing and creating customer, employee, and vendor files • Data entry of accounts payables • Data entry of accounts receivables • Invoicing and credits • Contacting and processing payments from clients • Ordering all materials for jobs • Ordering all tools for shop and jobs • Ordering all material for office • Receiving of orders when they come to the shop and mark/tag them for each job • Ordering of samples for clients • Staying up to date on current pricing from vendors • Keeping up with showroom items • Schedule of the utilities at shop • Organizing pick up and deliveries of materials • Understanding of work schedule, make sure that we have all information we need before job starts, and notifying the clients. Get all of the information to crews • Follow up with clients/vendors (thank you cards, confirmation of deliveries...) • Keep track of expenses • Handling of petty cash • Bank deposits • Deliver paperwork to client