Our local KC client is seeking a Lead Office Administrator to manage the day-to-day operations of their collaborative and fast-paced office space. The ideal candidate will be a leader who thrives in a team-oriented and entrepreneurial culture. In this in-office role, you'll oversee one direct report, support office functionality, and ensure the employee and guest experience are top-notch within a flexible, laid-back workplace where employees are genuinely valued.
If you're ready to lead with positivity and make a significant impact, we'd love to hear from you!
Key Responsibilities
Manage and mentor the Receptionist/Front Office Coordinator, providing direction, training, and performance feedback.
Oversee daily office operations, ensuring a positive and seamless experience for employees and guests.
Set up and break down meeting rooms, proactively planning for upcoming meetings and events.
Coordinate office meetings and events, including planning and execution.
Manage office inventory, including supplies for the office and breakroom (guest drinks, coffee, etc.).
Maintain the breakroom's cleanliness, ensuring coffee pots and tea machines are regularly cleaned.
Serve as the primary liaison with janitorial and maintenance crews, coordinating services and communicating updates to the office.
Cover the receptionist's lunch breaks and provide full coverage when the receptionist is out of the office.
Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote, OneDrive) to support administrative tasks.
Requirements
3-5 years of experience in an administrative or office management role, with some supervisory experience preferred.
Excellent customer service skills and a welcoming, approachable demeanor.
Highly organized and detail-oriented with strong follow-through.
Proactive mindset, capable of anticipating needs and solving problems efficiently.
Proficiency in Microsoft Office Suite and other office productivity tools.
Flexibility and adaptability to support various office needs and schedules.