We are seeking a highly organized and proactive Project Administrative Assistant to join our team in the construction industry. This position will play a vital role in supporting project managers, maintaining customer accounts, and ensuring efficient office operations. The ideal candidate will possess strong administrative skills, a keen attention to detail, and the ability to manage multiple responsibilities effectively.
Key Responsibilities:
Project Support:
Assist project managers by creating and maintaining job folders for new and ongoing projects.
Provide support in scheduling and coordinating meetings, preparing agendas, and taking meeting notes as needed.
Customer Account Management:
Maintain up-to-date customer accounts and records.
Assist with accounts receivable by tracking payments, generating invoices, and following up on outstanding balances.
Ensure accurate entry and maintenance of customer information in the company's database.
Document Management:
Print, copy, and distribute project documents as needed.
Maintain organized digital and physical filing systems for project documentation and administrative records.
Ensure that all relevant documents are properly archived and easily accessible to team members.
Office Administration:
Handle general office duties including answering phones, managing correspondence, and greeting visitors.
Order and maintain office supplies to ensure smooth day-to-day operations.
Support other team members with various administrative tasks as required.
Qualifications:
Previous administrative experience, preferably within the construction industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software is a plus.
Strong organizational skills with a detail-oriented approach.
Excellent communication skills, both written and verbal.
Ability to multitask and prioritize effectively in a fast-paced environment.
Benefits:
Competitive salary.
Health, dental, and vision insurance.
Paid time off and holidays.
Professional development opportunities.
Work Schedule:
Full-time, Monday - Friday, 8:30 AM - 5:00 PM, with a 30-minute lunch break.