This role is responsible for performing a variety of functions to ensure all goals associated with the safety team are completed accurately and on time.
PRIMARY DUTIES AND RESPONSIBILITIES:
Support Corporate Health & Safety Director
Assist Safety team staff
Assist and handle field communications
Maintain files, both hard copies and electronically
Approves invoices for all safety department charges, both hard copy (HIPAA) and Viewpoint
Assists Corporate Health & Safety Director with recaps and yearly budget projections
Maintain Drug Program (Bowen Safety Policy Section 3, CCS, etc.)
Cooperates with 1Source in clinic set up
Reports non-negative results to Field Superintendent/Site Safety and works together with necessary personnel and employee on SAP counseling if this is the course of action.
Approve drug test invoices in hard copy form and sends to AP with HIPAA form
Confirm drug cards from field personnel.
Record drug tests in VP and tracks non-negative and refusals
Maintain current database of those certified for ICUP
Maintain ICUP test supplies and non-negative specimen shipping supplies
Complete the Emergency Card for jobsite with clinic/hospital and emergency numbers/Start Up Posters
KPA - Safety Net Website Administrator
Enter new jobs in predictive solutions, updating as needed
Maintain and create reports as needed from the predictive solutions inspection reporting system as an administrator
Assist in completion and distribution of Safety Shorts and maintain them on Pipeline
Subcontractor Pre-Qualification program - Cooperates with Purchasing Dept. in pre-qualifying subcontractors for Bowen.
ISNetworld, Avetta, PEC, etc. - maintain third party/client websites for Bowen in the pre-qualification process for our owner clients.
Assist in completing Safety Questionnaires and Pre-qualifications for new work as submitted by Estimating
Maintain/record safety supply inventory report
Send inventory report to assistant controller quarterly for GL changes
Schedule and coordinate monthly safety team meeting agenda and notes
Help coordinate recognitions/rewards, etc. for safety incentives and lunches
Prepare CCS and other award submissions
Maintain Reports
Weekly DBAS report (Weekly incident Report was originally the task)
Update DBAS on Pipeline (Safety Bulletin original task)
Update results to leadership and Pipeline Monthly (Quarterly Report by Market Segment)
Safety Surveys - create, distribute and handle results
Travel - assist in travel arrangements as needed for Safety Team
Maintain job site poster updates, both state and federal and Bowen (laminated)
Assist with the Safety Yearly Safety Campaign (Banner/Posters Sets)
Maintain Safety Warning database
Maintain Physicals/Vaccines database
Maintain Safety Staff phone list
Maintain Safety Staff job assignment list and US Map of current jobs for safety
Schedule training as needed
Assist in compiling materials for trainings
Assist with meals for training
Arrange travel/hotel accommodations for participants
Maintain safety training database in Viewpoint
Maintain Safety policy in hard copy and the live document on the Pipeline
Compile hard copy supply for job sites
Maintain a supply of Safety Policy USB
Participate in the annual policy review as needed
Maintain and update Safety Department page on Bowen's Pipeline
Coordinate and assist in planning team building events and annual safety retreats
Handle correspondence
Process the Safety credit card for payment/forward to Accounting
Monthly one on one with Corporate Health & Safety Director