The Office Administrator is the glue that keeps our team together! Everyday we will rely on you to use your interpersonal skills to welcome visitors and assist team members in a multitude of ways. This is a key position at PeopleFund and is 100% in-office at our Downtown Austin Headquarters.
About Us:
Our Mission is to creates economic opportunity and financial stability for underserved people by providing access to capital, education, and resources to build healthy small businesses.
Our Values are: • Integrity First • Service Before Self • Excellence In All We Do
Is that you? Awesome! Let's talk about what you'll do here!
Job Duties and Responsibilities Include: • Support front desk and facility while providing administrative support to our team • Provide support to Loan Administration & Risk with the tracking of updated insurance requirements on client loans • Ensure the front desk area of PeopleFund HQ is neat, presentable, and equipped • Answer all incoming phone calls and route them to the appropriate person or department, taking detailed messages as needed • Happily, greet visitors, route them to the appropriate people, or provide detailed information • Check mail in front of HQ building daily • Sort and distribute mail and packages • Send outgoing mail, including certified mail and FedEx • Solely responsible for monitoring inventory, ordering supplies, and stocking common areas and breakroom • Maintain office equipment and supplies (copy machine, general office supplies) • Decorate the lobby and breakroom for holidays and events as appropriate • Set up, flip, and clean conference rooms throughout the day for all meetings and working with the meeting owners to decide on appropriate configuration • Manage conference room calendar and help resolve conflicts as needed • Manage group lunch orders for internal meetings and customer meetings as requested • Coordinate with janitorial, vending, and tenant companies for repairs, maintenance, security/building access, fire safety, HVAC, elevator, irrigation, pest control, storage/shredding, etc. • Manage vehicles: maintenance, insurance, gas receipts, registration, and usage • Work with HR on new employee cube/office set-ups including furniture ordering and maintenance, carpet cleaning, door/cube signs, and any other needed materials • Order business cards for new and existing employees • Responsible for employee badging and access • Assist in the planning and execution of company events and initiatives • Assist with other special projects as needed for all departments
Requirements: • Outgoing and optimistic personality • High level of emotional intelligence • Thorough understanding of keeping specific information confidential • Bilingual Preferred (English and Spanish) • Professional communication skills, both written and verbal • Computer knowledge with working experience using MS Office; specifically, Word and Excel • Ability to multi-task and handle multiple ongoing projects at once • Acute attention to detail and ability to think on your feet • Knack for building relationships and engaging people
The Perks: • Medical, dental, vision, and life insurance coverage. PeopleFund pays up to 100% for employee only coverage • Paid Time Off starting at 3 weeks per year and 12 paid holidays • 401 (k) retirement plan with match and immediate vesting • Flexible Spending Account (FSA) and Health Savings Account (HSA) available for qualifying medical pans and expenses • Dependent Child Care Spending Account available to employees who qualify