Top 3 skills you would like to see in a candidate's resume:
1. Strong organizational / budgeting skills
2. Proficiency in MS Office tools
3. Meeting and event coordination • Work Schedule: Monday - Friday 8AM - 4:30PM. No OT.
Oversees day-to-day office administration including (but not limited to):
o Greeting visitors, general front desk management, and managing office protocols
o Manages / stocks office and cafeteria supplies. Works with Purchasing for sourcing of office supplies and services
o Prepares items for shipment. Maintains / files all shipping and receiving documents
o Receives all incoming packages and shipments. Communicates arrival of all incoming packages to the appropriate employee, lab, storage room, etc.
o Manages the office purchasing card, including submission of expense reports for repayment
Provides administrative assistance to the North Andover R&D site:
o Maintains calendars, coordinate travel arrangements, and schedule meetings for the R&D and Operations executive team
o Coordinates offsite and onsite meetings, including scheduling interviews, luncheons / dinners
o Prepares presentations and agendas for meetings, take meeting minutes
o Generates and distributes important (and at times confidential) documents, such as memoranda, reports, meeting minutes, general correspondence
o Provides clerical duties such as filing and copying
Technical and soft skills required for this position:
o Proficient with Microsoft Office (Word, Excel, Outlook and PowerPoint)
o Excellent interpersonal and communication skills (written and verbal)
o Ability to multitask and prioritize with excellent attention to detail
o Strong adaptability, flexibility, initiative and resourcefulness
o Ability to exercise independent judgment and decisions.
o Demonstrated ability to maintain a high level of professionalism and confidentiality
Preference on previous work experience's industry: Medical device preferred, but not required • Education background requirement: HS Diploma with 3+ year's professional experience in an administrative assistant role.