We are seeking a full-time Administrative Assistant to join or Administrative Unit at a Public Defender's office based in Los Angeles. The Administrative Assistant will support the Administrative Officer with all administrative, financial, and building management duties.
Job Responsibilities:
Addressing and logging building and security matters
Updating databases and spreadsheets accurately and efficiently
Managing fleet cars
Generating and analyzing financial reports
Offering backup support for travel and procurement requests
Participating in internal control assessments and audits
Performing all other duties as assigned by the Administrative Officer
Adapting to the evolving needs and contributing to the overall efficiency of the administrative unit operations.
Administrative Assistants must be available to work during regular business hours, and when necessary, during evenings and weekends.
Required Experience, Skills & Education:
Applicants must have graduated from an accredited school with a bachelor's degree in accounting, finance, business administration or a related field.
Have a minimum of two years of specialized experience and knowledge of finance and accounting procedures, guidelines, policies, and practices.
Extensive relevant experience may substitute a bachelor's degree.
A high level of computer literacy is required.
Demonstrate an interest in social justice, civil rights, or indigent defense
Must have excellent communication and interpersonal skills
Ability to organize work and set priorities to meet critical deadlines
Capable of learning new technological tools, when needed.
Able to work independently and take initiative; and works well in teams.