The Executive Assistant provides proactive and confidential support to our President of Latin America while managing a variety of administrative tasks in a fast-paced environment.
Key Responsibilities • Position located in Miramar, Florida and reports directly to the President - Latin America. • Performs high level executive and operational support while exercising independent judgement based on analysis and experience. • Researches, prioritizes, and follows up on incoming issues, including those of a sensitive or confidential nature. • Successfully completes critical aspects of tasks with a multi-tasking approach. • Manages and maintains extremely active calendars; schedules meetings, conferences, and appointments; manages conflicts and adjusts to changes in a fast-paced environment. • Initiates processes and practices to improve executive office effectiveness. • Coordinates complex and detailed travel arrangements which can include domestic and international airfare, hotel, and ground transportation. • Creates travel itineraries and agendas; compiles documents for travel related meetings; arranges passports and visas. • Create and maintain expense reports with proper backup. Follow-up on dates of when payments will be received and reconcile credit card statement. • Provide administrative support such as correspondence, translations, emails, presentations etc.
Requirements • Bachelor's Degree • Experience with Latin America and working with high level executives. • Excellent written and oral communication skills in English and Spanish. Portuguese a plus. • Strong experience in planning international travel required. • Strong computer proficiency including MS Outlook, Word, and Excel • Strong proficiency in PowerPoint to include development and modification of presentations. • Highly organized with a great attention to detail and accuracy • Exceptional interpersonal and communication skills in a global environment • Strong problem analysis and problems solving skills with a proactive approach