Detail oriented with exceptional organizational and planning skills
Ability to work independently as well as with a team
Adept at problem solving and resolving conflicts
Results oriented with a team-first attitude
Must be organized, possess exceptional communication skills, and should be flexible with change and comfortable in a fast paced environment
Must be proficient in Microsoft & Google Suites
Must be able to travel up to 50% dependent on the season and as business requires
Must be willing to work evenings and weekends when necessary
Responsibilities
Project Management
Building agendas for internal and external calls - Be proactive to ensure all agenda's are created 24 hours in advance of the meeting
Take clear and direct notes on all internal and external project calls - Recap notes to be send out within 2 hours from meeting completion
Set-up project documents upon kick off of each project Google Drive - Workback / Task List & Vendor invoice tracker
Support team in driving deadlines and keeping workback schedule and deck up to date - Experience with Monday.com or other project management software and Slack is a plus
Budget Support
Creating Purchase Orders
Submitting invoices to be paid
Ensuring expenses are coded properly and supporting other team members unable to submit expense reports.
Tracking Invoices and ensuring payments are made on time
Sourcing items required for project execution - inclusive but not limited to the below;
Office supplies
Furniture / Decor
Fabricated assets
Uniforms
Crafty
Etc.
Vendor Management
Supporting in creating vendor briefs
Vendor payments
Support driving deliverables
Asset Management
Support large-scale asset management across multiple markets & teams - Inclusive of assets in-market, stored in warehouses and storage units
Support in managing creative needs in accordance to asset production timelines
Capable of fully owning small parts of the project