Senior Executive Assistant at Kforce Inc in Chicago, Illinois

Job Description:

RESPONSIBILITIES:

Kforce has a client in Chicago, IL that is seeking a Senior Executive Assistant.

Responsibilities:

• Schedule, coordinate, and prioritize appointments, meetings, and events for executives


• Ensure executives are prepared for meetings by providing necessary materials, agendas, and itineraries


• Manage conflicting schedules and adjust as needed to accommodate priorities


• Serve as a primary point of contact between executives and internal/external stakeholders


• Screen, prioritize, and respond to incoming communications (calls, emails, messages) on behalf of the executive


• Draft and proofread correspondence, reports, presentations, and other documents as needed


• Arrange and facilitate logistics for meetings, including virtual meetings, conference calls, and in-person events


• Prepare meeting agendas, take minutes, and follow up on action items


• Ensure executives are fully briefed ahead of meetings and presentations


• Coordinate and manage complex travel itineraries, including flights, accommodations, transportation, and travel documentation


• Prepare detailed travel itineraries and ensure executives have all necessary materials for business trips


• Assist in tracking project progress, deadlines, and deliverables for key initiatives


• Conduct research and gather information for reports, presentations, and executive decision-making


• Support the executive team in ad hoc projects and initiatives as needed


• Maintain organized filing systems, both physical and digital, for easy retrieval of important documents


• Order office supplies and ensure the executive office is stocked and organized


• Manage expenses, track budgets, and prepare financial reports as needed


• Handle sensitive and confidential information with the utmost professionalism and discretion

REQUIREMENTS:

• Bachelor's degree or equivalent experience is preferred


• 3-5 years of experience in an executive assistant or administrative support role, preferably supporting senior-level executives


• Advanced knowledge with Microsoft Office Suite (Adobe, Word, Excel, PowerPoint, Outlook), project management tools, and virtual meeting platforms (Zoom, Microsoft Teams, etc.)


• Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders


• Ability to anticipate executive needs, identify potential issues, and proactively offer solutions


• High attention to detail and accuracy in all aspects of work


• Ability to handle sensitive and confidential matters with discretion and professionalism


• Ability to work independently and meet required deadlines


• Excellent leadership skills as well as operating as backup to multiple staff positions

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless
and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

By clicking "Apply Today" you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.

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