Administrative Assistant II - 525349 at The University of Alabama in Tuscaloosa, Alabama

Job Description:

Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 224102 - Social Work

Normal Work Schedule: Monday - Friday 8:00am to 4:45pm; occasional nights and weekends.

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Assists the Director of College Strategic Initiatives, the Associate Director of Donor Development, and the Events & External Relations Coordinator in the day-to-day operations of the office under limited supervision. Oversees the program support, general office, administrative, and secretarial duties with some variety and complexity. Acts as the main liaison to other offices within the University as well as external contacts. Maintains budget records. Arranges meetings, itineraries, and agendas. Types a variety of material. Compiles data. Prepares reports.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate's degree or higher.

Skills and Knowledge: Knowledge of personal computers and standard application software, including spreadsheets and relational databases. Good organizational skills. Good written and verbal communication skills. Ability to work collaboratively on a team. public relations skills.

Preferred Qualifications: Bachelor's degree in Business Communications or related field. Two (2) years of administrative experience in Higher Education. Experience with Adobe Photoshop or InDesign, Denny, Microsoft Office Suite, Social Media, Constant Contact, Concur, and Qualtrics. Familiar with the University of Alabama fiscal policies.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster