Unit Research Administrator at University of South Florida in Tampa, Florida

Job Description:

Dept Number/Name: 0-6201-000 / College Of Nursing-Dean

College Division: USFHealth-College of Nursing

Salary Plan: Administrative

Job Code/Title: 4717 / Unit Research Administrator

Hiring Salary/Salary Range: $55,000 - $65,000

Position Number: 00002397

ORGANIZATIONAL SUMMARY:

Founded in 1973, the USF College of Nursing is one of 14 colleges that comprise the University of South Florida, the fastest-rising university in America, according to U.S. News and World Report 2022. Serving over 2,200 undergraduate, masters, and doctoral students each year, the College of Nursing is recognized as a leader in nurse education and community outreach. Also distinguished for the highest rank among public nursing masters' programs in Florida.

The College of Nursing is an integral part of the USF Health community. We strive to live by our mission to employ the core values of excellence, innovation, inclusion, and respect to educate future nurses, advance nursing science, and implement evidence-based clinical practice to improve health and wellness.

POSITION SUMMARY:

Housed within the USF College of Nursing Research Center, the Unit Research Administrator acts as a primary contact between Principal Investigators (faculty, post-doctoral fellows, and doctoral students), Sponsored Research, and Research Financial Management on the identification, development, review, submission and subsequent administration of grants and contracts.

The College of Nursing submits approximately 50 research and training proposals per year and receives approximately $4 million in sponsored research funding annually. Research Administration is responsible for administering 70-80 sponsored research accounts, 30-40 faculty and center indirect cost rebate accounts, and 15-20 pilot projects on an annual basis. The incumbent (Unit Research Administrator) will provide support in all phases of grant submission and award management and will serve as a liaison with the USF Division of Sponsored Research (DSR) and Research Financial Management (RFM).

RESPONSIBILITIES:

Proposal Development and Pre-Award: Works closely with faculty and students in the development of proposals while ensuring compliance with applicable sponsor, University and College of Nursing regulations, guidelines, and processes. Provides technical assistance to facilitate the development of grant proposals and assists faculty with submitting proposals to various agencies. Assists in critical review, writing, and editing of research proposal. Calculates budgets and ensures inclusion of all appropriate and required elements including direct and indirect costs, cost share, program income, etc. Assists in developing budget justifications, review of sub-recipient budgets and justifications, and insures accurate completion of sponsor application forms (electronic and hard copy) and USF internal forms. Works with the CON Research Center administrators and staff to insure completeness and compliance of all components of the proposal. Interfaces with USF DSR to submit proposals timely and accurately to sponsoring agencies.

Post Award Management: Responsible for the oversight and support to Principal Investigators, project staff, and CON administration in the following areas of post-award management. Awards underwrite accounts properly assessing risk; prepares and oversees award setup; develops and modifies as necessary sub-recipient agreements; processes all financial transactions including payroll distribution monitoring and cost transfers; prepares documents for HR for hiring project personnel; monitors effort reporting process; identifying and tracks cost sharing and matching requirements and documentation; assists with obtaining sponsor approvals for non-budgeted financial transactions or changes; preparation of monthly ledgers and reconciliation reports; annual and award financial closeouts; assists with responses to audits and post-project requests. Collaborates with and serves as liaison with RFM. Will work with the college's Administrative Affairs Office on review of best practices and proper monitoring of financial activities; may supervise students or other accounting staff.

Review, evaluate, and make recommendations related to the development and editing of CON operating controls designed to ensure compliance with policies and procedures. Controls will be based on reasonableness, allow ability, and allocability of costs charged directly to sponsored projects. Provides reports on activities to administrators. Disseminates information through a newsletter, website, on-line or in conference or presentation to faculty, students, and staff as needed. Attends meetings, collaborates with other research personnel for best practices, represents the college on committees/ task forces, and may act as backup to supervisor where needed at meetings, presentations, etc.

Attends meetings, collaborates with other research personnel for best practices, represents the college on committees/ task forces, and may act as backup to supervisor where needed at meetings, presentations, etc.

Other duties as assigned but not limited to filing and off-site record retention which requires boxing, lifting, transporting of documents

POSITION QUALIFICATIONS:

MINIMUM:

To be considered for the Unit Research Administrator position, the following minimum qualifications must be met:

This position requires a Bachelor's degree and 1 year of research administration experience; or a Master's degree. Progressively responsible related experience may substitute for the required education on a year for year basis.

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.

PREFERRED:

Master's Degree and two years of project financial management experience at the college level within a research University environment and who are certified USF TRAIN.

USF Tampa

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 38294

Posting Date: 11/22/2024

Posting End Date: 12/06/2024

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location

Campus map and location overview: USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

Connect with us: