Admin Assistant at First Presbyterian Church of Sun City in Sun City, Arizona

Job Description:

The Administrative Assistant plays a vital role within our church community, collaborating closely with the Pastor, Elders, Deacons, other staff members, and volunteers. This individual is primarily accountable to the Pastor, who serves as the Head of Staff, as well as to the Session, which is the governing body of the church.

In this multifaceted position, the Administrative Assistant is responsible for coordinating the church's administrative functions, which include a variety of essential tasks. These involve:

• Warmly welcoming visitors to the church, managing phone calls, sorting and distributing both mail and email, maintaining an up-to-date church calendar, sending informative emails to the congregation, and providing general administrative support as needed.
• Overseeing the management of the church’s database and meticulously recording information pertaining to HIPAA compliance, music, and attendance.
• Generating worship service bulletins, crafting the monthly newsletter, compiling the annual church directory, and preparing the annual report.
• Coordinating facility rentals, as well as managing requests for memorial services and weddings.
• Serving as a valuable resource for the Pastor, Elders, Deacons, and church committees by preparing and printing important documents such as letters, Deacon manuals, and monthly packets for Session meetings.
• Acting as liaison with the church’s accountant and treasurer, ensuring efficient financial communication.
• Troubleshooting various issues, identifying potential problems, and implementing solutions to maintain smooth day-to-day operations.
• Ensuring physical and information security is upheld at all times; maintaining confidentiality and privacy of all individuals associated with the church.
• Taking on additional responsibilities as needed and as directed by the Pastor or governing bodies.

Requirements:

• HS diploma or equivalent
• Minimum 2 years of office experience
• Basic email, data entry, and math skills
• Experience with Microsoft Word and Excel
• Excellent written and verbal communications
• Ability to maintain confidentiality, caring, and professionalism
• Must pass background check by Presbytery

Desirable experience:

• Microsoft Publisher
• REALM
• Constant Contact or other bulk email software
• Facebook or other social media

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