Office Manager at Sperber Landscape Companies LLC in Calabasas, California

Job Description:

Position Overview:

Combines the responsibilities of traditional office management with branch-level administrative tasks. Requires strong organizational and leadership skills to oversee daily administrative duties. Manages branch accounting, human resource, and operational payroll tasks in order to ensure the smooth functioning of the office and branch.

Oversees and manages administrative assistants if applicable.

Responsibilities:

1. Accounting-

Manages process by generating, sending, and collecting payment on invoices.
Creates billings as necessary from information provided by Operations.
Works with managers to resolved any discrepancies or payments past due.
Manages branch month end close and other accounting related processes as directed.

2. Purchasing-

Creates purchase orders as directed by the branch.
Matches vendor invoices to purchase orders and resolves issues with Operations.
Reconciles purchase orders against vendor statements.
Order and track uniform supply

3. Human Resources-

Manage application processing, new hire onboarding/orientation, and verification of hiring documents.
Collects and files EE documents.
Assists with additional local HR support needs as requested by the Human Resource department.

4. Payroll-

Ensures all branch hourly time is accounted for on a daily basis.
Notifies managers of clock in/out and time saving issues.
Notifies Payroll, on time, that weekly time is correct and ready to export.

5. Systems-

Continually audits and updates systems information (ie, customer, property, employee information) in order to maintain accuracy at all times.
Ensure contract accuracy and win/cancel contracts as necessary.

6. Administration-
Assist with general administrative items, including but not limited to:

Send, open and distribute all mail/parcels for the branch.
Set up, request and issue all necessary Certificates of Insurance.
Assist IT support including basic troubleshooting of PC, printers, and phones.
Coordinate services as necessary for branch maintenance (handyman repairs, etc.).
Manage business licenses.