Receptionist at G&J Pepsi-Cola Bottlers, Inc. in Lexington, Kentucky

Job Description:

Position Summary To serve internal and external customers by providing assistance and maintaining good public relations. Essential Functions Assists customers, the general public and other employees by maintaining good public relations by answering the telephone and greeting guests in a professional manner; gathers information from customers and visitors and directs them to the appropriate party according to established standards; issues visitor badges. Distributes all commission checks and accounts payable checks according to established company standards; matches any correspondence with checks and ensures correspondence matches checks. Adheres to all company policies, standards and procedures (e.g. OSHA and safety requirements, Federal/State/Local Laws). Communicates with customers and other employees regarding requests for information; supervisor and management team regarding any problems or issues (e.g. employee concerns, customer and visitor issues). Provides assistance to Accounts Payable Associate by opening and date stamping all incoming Accounts Payable mail; retrieves and prints invoices from Accounts Payable email account; forwards all invoices to Accounts Payable Associate for processing. Prepares monthly journal entries for scanning. Completes time-off requests, departmental paid time off forms, mileage reports, barrel reports and other required paperwork and reports according to established standards. Maintains confidentiality of customer information and other sensitive and confidential information. Works assigned schedule, exhibits regular and predictable attendance and works overtime as needed to meet workload demands. Performs other related duties as required. Education High School or GED required Experience 0 - 1years of receptionist experience required; 6-12 months of previous accounting experience strongly preferred. Computer Skills Proficiency in the Microsoft Office Suite and VIP. Other Requirements Knowledge of: Microsoft Office Suite; beverage industry; grocery and/or retail sales industry. Skill in: internal and external customer service. Ability to: work quickly, efficiently and independently; multi-task; be detail oriented; meet deadlines in a pressured situation; communicate effectively with customers and other employees and develop good working relationships; adapt to change; solve problems; operate a computer, copier, printer, fax machine; problem solve; read and write. Other functions, skills and abilities may also apply.