Operations Specialist for Engendering Industries Project - US based remote at ARD, Inc. in WINOOSKI, Vermont

Job Description:

The USAID-funded Engendering Industries project, implemented by Tetra Tech International Development, is currently accepting expressions of interest from qualified candidates for an Operations Specialist.

Position Description: Tetra Tech implements USAID's Engendering Industries program that supports organizations in developing countries to increase economic opportunities for women and improve gender equality in the workplace. Engendering Industries uses a unique approach and a range of programs and activities to increase gender equality, create leadership opportunities, and develop female talent at organizations around the world. The Operations Specialist reports to the Operations Director and is responsible for supporting the smooth and efficient operation of the project by providing administrative and logistical support in financial, subcontract and human resources management, as well as travel coordination, event preparation, project procurements and grants across multiple countries. The Operations Specialist works closely with the Subcontracts and Procurement Manager and Grants Manager, and coordinates with other members of the project team, in particular the Course Manager. The Operations Specialist will also serve as a liaison between the project office and the home office on issues related to operations, finance, and logistics, in coordination with the Deputy Project Manager. This position can be fully remote from a continental US-based location or hybrid/remote within a commutable distance to either one of our office locations in Winooski, VT or Arlington, VA.

Responsibilities:

* Ensure the project complies with USAID and Tetra Tech policies and procedures in partnership with Home Office Project Management Team.

* Maintain electronic operating files, technical reports, contract deliverables, etc. as required by the filing policy.

* Assist in the coordination of operational/logistical aspects of in-person events and training activities, including participant communication, venue coordination, management of participant travel and logistics, procurement of necessary materials, etc.

* Arrange participants' domestic and international travel and organize logistics for in-country and global workshops and meetings (including scheduling, preparing agendas, notetaking, etc.); assist Deputy Project Manager in processing consultant travel advances, expense reports, and invoices as requested.

* Monitor consulting agreement expiration dates and billed hours.

* Assist in drafting and publishing requests for proposal (RFPs) and requests for quotation (RFQs) or Request for Application (RFA) and support the preliminary evaluation of proposals to ensure compliance with RFP/RFQ/RFA terms and conditions.

* Assist with documenting the procurement, subcontract or grant process, including coordinating with technical team in drafting responses to bidder questions.

* Support the Subcontracts and Procurement Manager, Grants Manager, and Technical Team with on-going management of vendors and grantees, acceptance of deliverables and milestones, and payment of invoices; collaborate with operations team to facilitate necessary procurement and subcontracts under in-kind grants.

* Maintain Tetra Tech inventory control system compliance; carry out annual property physical inventory verification and prepare annual report for submission to USAID by Tetra Tech.

* Assist in the preparation of reports and presentations, including tracking reporting deadlines to ensure timely delivery.

Minimum Qualification Requirements:

* Minimum bachelor's degree in finance, administration, business, international development, or another applicable field.

* Minimum 2 years of experience in a similar role, supporting operations, on USAID or other donor-funded projects.

* Proven track record supporting Operations and event coordination, ideally under a USAID contract.

* Demonstrated ability to manage multiple tasks simultaneously and work effectively under deadlines both independently and as a member of a team.

* Must be computer literate (in Microsoft Office applications such as Excel, Word, PowerPoint, etc.).

* Demonstrated interpersonal and intercultural communication skills with internal and external clients.

* Strong sense of team, a positive attitude, and excellent analytical and problem-solving skills.

* Strong organizational skills, attention to detail and commitment to customer service.

* Must be comfortable working in a fast paced and sometimes intense work environment.

* Self-motivated and able to work with minimal guidance to achieve results.

* Current U.S. work authorization is required at the time of application.

To be considered, please submit the following:

* Cover Letter

* CV

Please ensure that only the requested documents noted above are submitted. Only candidates who have been selected for an interview will be contacted. No phone calls, please.

Application deadline is Friday, November 29, 2024, by 12:00pm Eastern Standard Time .

At Tetra Tech, health and safety play a vital role in our success. Tetra Tech's employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state, and federal authorities.

Tetra Tech International Development is committed to safeguarding and technical excellence in equality and social inclusion. Our team of dedicated Gender, Youth, and Social Inclusion (GYSI) advisers work closely with our staff and partners to share international norms and best practices to improve the livelihoods of the world's most marginalized groups. Tetra Tech International Development is especially interested in candidates that can contribute to our Diversity, Equity, and Inclusion (DEI) initiatives that aim to expand inclusion and an authentic sense of belonging to all our staff regardless of background.

Pay Transparency and Benefits Statement:

Tetra Tech offers comprehensive benefit options that allow employees to design a plan based on individual needs and assists in planning for long-term financial security. Available benefits include medical, dental and vision insurance, term life, disability, accidental death & dismemberment coverage, Flexible Spending Account (FSA), Health Spending Account (HSA), time off with pay, 401k retirement plan, and an Employee Stock Purchase Plan.Please visit Life at Tetra Tech - Tetra Tech to learn more about our benefits.

We are committed to taking a thoughtful, compliant and equitable approach to employment compensation and rate setting. We commit to providing a holistic comprehensive salary analysis, including reviews of individual skill sets and compensable factors related to qualifications, business needs, internal compensation data, and industry and labor market surveys. The anticipated pay range for this position is $60,000 to $70,000 annually.

Reasonable Accommodations:

We are dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech's Disability Assistance Page . Our recruitment team looks forward to engaging in an interactive process to provide helpful and reasonable accommodations for candidates.

About Tetra Tech:

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in 550 locations around the world. Our reputation rests on the technical expertise and talent of more than 28,000 employees who are working together to provide smart, scalable solutions for challenging projects. Tetra Techis proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among our core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military status, age, disability, sexual orientation, gender identity, or any other characteristic protected by law. We invite applications from all interested parties.

ARD 188

Project opportunity

Water Security and Sanitation (International Development)

Additional Information

• Organization: 188 ARD