OFFICE ADMINISTRATOR at Texas Southern University in Houston, Texas

Job Description:

Security Sensitive Position?:

Yes

Hours of Work:

8:00 AM - 5:00 PM M-F

Posting Number:

TSU203267

Official TSU Title:

OFFICE ADMINISTRATOR

Grant Title:

N/A

Job Description Summary / TWC Summary:

Under general supervision manages a variety of administrative and clerical functions related to the business operations, functions, and activities of the department or division. Performs and completes special projects of a highly skilled nature.

Essential Duties Summary:

• Manages and organizes office operations and procedures such as tracking budget expenses, collection of payroll information, personnel information management, filing systems, requisition of supplies, and other administrative services.


• Submit Requisitions to Procurement Department for Purchase Orders conversions.


• Supervises and coordinates day-to-day activities of clerical support staff within the department. Evaluates performance of assigned staff.


• Develops resources and techniques to enhance timely and efficient workflow and office productivity.


• Uses department and University policies, practices, and procedures to handle a variety of questions and problems. Gathers data and verifies accuracy of information on standard University forms.


• Serves as administrative liaison for department and resolves problems with internal and external contacts.


• Collaborates with supervisor to update departmental policies and procedures. Establishes uniform correspondence procedures for the department or division.


• Creates and maintains departmental files, records, and reports. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of files and records.


• Coordinate calendar of appointments, meetings, conferences, special events and travel arrangements. Prepares department meeting agendas and materials and transcribes minutes of meetings.


• Establishes procedures for maintaining records of bid process and equipment inventory. Selects and recommends purchases of appropriate supplies and office equipment.


• Conducts orientation of new employees to provide overview of department operating procedures and processes.


• Develops, recommends, and implements modifications to customer service program.


• Performs other job-related duties as assigned.


• Collaborate with all 16 sports teams to coordinate and book ground transportation for team travel.


• Act as the leave coordinator for the department, overseeing the monthly approval and reconciliation of all leave requests submitted.


• Serve as the primary supervisor for work-study students within the department, responsible for completing all personnel action forms and approving timesheets for work-study employees.

% FTE:

1.0

Hiring Range:

$$24.06 - $30.67

Education:

Bachelor's Degree (B.A.).

Required Licensing/Certification:

None required.

Knowledge, Skills, and Abilities:

Knowledge of:

• Policies, procedures, and practices.


• Other job-related software and systems.


• Microsoft Office Professional or similar application.

Skill in:

• Detail oriented.


• Multitasking and time management.


• Problem-solving and decision-making.


• Writing documents.


• Both verbal and written communication.

Ability to:

• Use other job-related software and systems.

Work Experience:

Three (3) years to five (5) years of related experience.

Working/Environmental Conditions:

• Routine office environment.


• Sitting or standing in one location much of the time.


• Some stooping, lifting, or carrying objects light weight may be required.


• Use of video display terminal.

UA EEO Statement:

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.



Manual of Administrative Policies and Procedures

Close Date:

12/05/2024

Open Until Filled (overrides close field) :

No

Special Instructions to Applicants:

Open to all applicants.

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