Corrections Education Program Coordinator at Jackson College in Jackson, Michigan

Job Description:

Description

Broad
Functions

Coordinates the in-office functions of the corrections education program and monitors the books and supplies necessary for the program. Position is responsible for conducting state approval documents that allow instructors, administrators, staff, and adjuncts to enter the facilities. Must go inside the Correctional Facilities to assist with critical functions.

Essential Functions

ESSENTIAL
DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Major Emphasis:
   
   
   1. Serves as a Corrections Education Program point of contact and coordinator for internal and external stakeholders. Provides in-office support for the CEP team.
   
   
   2. Maintains all corrections education activities within the program including, mail, CEP JPAY system, supply inventory, supply delivery, and in-facility support. Coordinates all of these efforts through the CEP department and our FCI/MDOC partners.
   
   
   3. Assists with all CEP registration, admission, and commencement activities in the facilities. This includes traveling and going into the facilities.
   
   
   
   

The primary communicator with all CEP Faculty about college policies/procedures and facility issues. This includes updating the required handbook and training site on Canvas.

Maintainer of replenishing JPay stamps and ensure training is completed.

Primary contact for dropout detective cases for CEP students.

Consults with CEP Director to provide support for the recruiting, admission, advising, financial aid collection, and registration process of all CEP students.

Provides lead on the CEP JPAY email communication system for the CEP team. Will process JPAYs when practical and refer JPAY's to appropriate offices when needed. This system is used to communicate virtually with our students.

Coordinates student record linking through the scanning portal and facilitates document storage procedures in conjunction with Registrar.

Maintains virtual file of records and communication with students.

Ensures that the supply delivery is timely and accurate per each facility need.

Promotes and supports the Corrections Education Program.

Works collaboratively with all offices comprised within Student Services and Academics.

Acts in accordance with Jackson College's values, mission and beliefs.

Responsible for understanding, supporting and actively demonstrating the College's beliefs, values, mission and vision and being in agreement to be evaluated by same.

SUPERVISORY RESPONSIBILITIESThis position does not have supervisory responsibilities.


CONTACTS AND PURPOSE OF CONTACTSInternal: Frequent contact with staff within the Corrections Education Team, Student Services and other departments as well as faculty and administrators in both problem solving and information sharing capacities.


External: Regular contact with students, families, sponsors, and MDOC staff in a service-provider capacity as generalist in relation to recruitment, admissions, retention, financial aid, registration and graduation.
Minimum Qualifications

QUALIFICATIONS /EDUCATIONTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Minimum

• Bachelor's degree from a college or university; or four years related experience and/or training; or equivalent combination of education and experience.


• Computer skills with prior experience in Microsoft Office,


• The ability to build, alter and maintain spreadsheets is also important.


• Must be able to be cleared and maintain a LEIN (Law Enforcement Information Network) clearance to work inside a Michigan Department of Corrections Facility and a Federal Correctional Institution.


• Must have a valid driver's license.

Skills and Abilities to:

• Able to work in a fast-paced environment and manage multiple projects.


• Employee must be customer-service oriented and well organized.


• Deal with problems involving several variables in many different situations


• Respond to faculty, staff, and students in a prompt and professional manner.


• Able to interpret a variety of instructions furnished in written, oral, and diagram or schedule form.


• Maintain confidentiality of student information


• Interpret and apply documents such as policies, rules and policy manuals.


• Must be able to work in collaboration with other staff and faculty members.


• Use basic math skills to resolve student issues.

Preferred:

• Colleague/Datatel experience strongly preferred.

PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

"This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required and shall not be construed as declaring the specific duties and responsibilities. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty."Supplemental Information

Jackson College only accepts on-line applications though this system. For assistance with this, please call 517-796-8468.

Please use your legal first and last names on your application. If you are hired, you will have the opportunity to identify and utilize your preferred name.The Jackson College Nepotism policy prohibits hiring of a relative or someone with a familial relationship to work in the same instructional department, office or administrative unit of the College including spouse, child, stepchild, parent, stepparent or sibling of the employee or spouse, aunt, uncle, niece/nephew, grandparent, grandchild, and members of the same household including domestic partner.

It is important that your application show all the relevant education and experience you possess (even if you are repeating it from your resume or cover letter). For instance, do not say, "See Resume or C/V." Your resume, cover letter, and if a degree is required an unofficial transcript must be attached to your application. Applications will be rejected if incomplete.

When you apply for the position, you will get to the document upload area where you will be given an opportunity to attach your documents such as your vita, transcripts, etc.. Instructions will also be found there.

The College reserves the right to request proof of degree or certification at a later date if these documents are required as part of the qualifications for the position. Final candidates will be subject to a criminal background as part of the employment process.

If selected you will be required to complete the US Citizenship and Immigration Services, Employment Eligibility Verification form I-9 and provide documentation verifying identity and eligibility to work in the United States. Jackson College is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.

Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three (3) working days prior to the date of need.

A copy of Jackson College's Annual Security Report and Annual Fire Safety Report is available on the JC Campus Safety & Security website. The security report contains crime statistics for the previous three years for all of our campus locations and the annual fire safety report, which contains statistics for any reported fires in campus housing units and fire safety systems in these buildings. Additionally, the report contains policies, available resources and information concerning personal safety, fire safety and reporting procedures for both crimes and fires.

Applicants have rights under Federal employment laws. Jackson College is an Equal Opportunity Employer that actively supports workforce diversity.

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