Procurement Sourcing & Buying Specialist at Pen Air Credit Union in Pensacola, Florida

Job Description:

Company Description

Since 1936 PenAir® Credit Union has been the catalyst where community, resources, and impact come together and produce a powerful force for good. We have a unique culture and we’re passionate about it. Grown from the values we hold most dear, three guiding principles shape how we see the people we serve, the community around us, and our role within it. These guiding principles are Respect, Service, and Communerosity® and they’re woven throughout our culture.

PenAir is where people and community, resources and expertise align with your values to create real impact. Generational impact through strong financial education and support. We care about the things you care about. As the largest and oldest credit union in Pensacola, Florida, with more than $3.0 billion in assets, our purpose is to enhance the lives of those we serve from Mobile County, Alabama to Leon County, Florida.

Careers
Do you have a passion for helping others?
Currently, PenAir provides access to 11 convenient locations in Baldwin County, AL and Escambia and Santa Rosa Counties in Florida. Join us and become a powerful force for good - after all we live, work, and play here too.

Join the team. You’ll fit right in.
Take control of your future by mapping out a career at PenAir. Working with us means you can shape your professional experience to suit your dreams. We offer valuable resources that provide you the opportunity to build upon and strengthen your skills. Whether it be a career path in advising our members directly on products and services, guiding them through major purchase decisions on a home or vehicle, or even helping build the technology and processes behind the scenes, there is a place for everyone at Pen Air! Success looks different for everyone. Where will your journey take you?

The PenAir difference.
Just like we strive to be a force for good at work, Pen Air works just as hard to supply employees with a total rewards package that includes competitive salaries and meaningful benefits.

Holistic Amenities:

• Up to $15K available for continuing education
• Student Loan Paydown
• Adoption Assistance Reimbursement
• Wellness Programs
• Gym membership reimbursement
• Formal Career Development Resources
• Financial Wellness Resources
• Purchase assistance with computers and fitness equipment

Benefits Package Highlights:

• Generous PTO Plan—20 days for new hires
• Paid Maternal & Parental Leave
• Competitive Retirement Plan
• Competitive medical, dental & vision plans
• Company paid Telehealth services
• Company paid Short Term Disability
• And more……….!

The starting pay for this role starts at $19-$21 per hour.

About the Role:

The Procurement Sourcing Specialist role is detail-oriented and organized to support the daily operations of our credit union. In this role, you will manage clerical and technical tasks related to procuring services, materials, and supplies essential for our teams’ success. You will build professional relationships with vendors, negotiate pricing, and maintain accurate records, ensuring the efficiency and accuracy of our purchasing processes. Maintain files and records of materials, prices, inventories and deliveries. Maintain professional communications with vendors and major suppliers to evaluate product capabilities. Request quotations from vendors. Establish and maintain working relationships with all department representatives.

Minimum Qualifications:

• A minimum of one year up to three years of similar or related experience.
• A two-year college degree, completion of a specialized course of study at a business or trade school or completion of a specialized and extensive in-house training or apprenticeship program.
• Courtesy and tact are essential elements of the job. Work involves personal contact with customers and others inside and outside the organization, generally regarding fairly routine matters for the purposes of giving and obtaining information or instructions, updating or referring. Communications generally require shorter and not in-depth discussions.

Responsibilities:

• Research vendors for best product, cost, and payment terms. Communicate to others the prices, availability, and substitutions. Identify and evaluate potential vendors to ensure competitive pricing, quality, and payment terms. Communicate prices, availability, and alternatives to internal stakeholders. Facilitate onboarding of new vendors.
• Conduct timely and cost-effective purchasing of office supplies, materials, and equipment. Manage order processing, tracking, and expedite urgent orders as needed to support seamless business operations. Process returns and credits when applicable.
• Maintain purchases within established budget guidelines and propose creative ways to reduce costs while maintaining quality.
• Assist with managing and organizing the credit union’s fixed asset inventory, ensuring accuracy and up-to-date records.
• Establish and maintain interpersonal relationships. Develop constructive and cooperative working relationships with others and maintain them over time. Receive and resolve minimally complex complaints received from vendors, employees, shipping agents, courier companies, etc.
• Review requisition requests and purchase orders for accuracy and completeness prior to processing for manager to approve.
• Complete annual Bank Secrecy Act (BSA) training. Know where to find the BSA policies, procedures, and forms.
• Other Duties As Assigned

This Job Description is not a complete statement of all duties and responsibilities comprising the position.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status

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